The Scenario
Six field crews. Six calendars in AccuLynx. And your operations lead is trying to figure out, two weeks in advance, where the gaps are before she commits to taking on more jobs from the insurance adjuster who called this morning.
She knows the AccuLynx calendars exist. She just can't see all of them at once without clicking between each crew's view — and there's no export that gives her the kind of summary she can paste into a workbook and hand to leadership.
The bad version:
- Open AccuLynx calendar for Crew 1, screenshot the two-week view, paste into a doc.
- Switch to Crew 2. Screenshot. Paste. Repeat for Crews 3 through 6.
- Manually transcribe calendar names and apparent gaps into a workbook so you can actually communicate the picture to anyone.
Screenshots don't answer "how many open days does Crew 4 have in the next 14 days?" They just make more work for whoever reads them.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads your request, calls the AccuLynx calendars API through its built-in integration, and writes the results directly into the workbook — no manual transcription.
Open the SheetXAI sidebar and ask:
Fetch all AccuLynx calendars and list them in this workbook starting at row 2 — calendar name in column A, calendar ID in column B, and associated location in column C. Add a header row.
What You Get
- Every AccuLynx calendar in the account listed in the workbook, one per row.
- Calendar name in column A, calendar ID in column B, location in column C.
- A header row in row 1.
- Nothing omitted — all six crew calendars, plus any admin or shared calendars in the account.
What If the Data Is Not Quite Ready
You only want field crew calendars, not admin or shared ones
Fetch all AccuLynx calendars, filter to only those whose name contains "Crew," and paste the results into this workbook with calendar name in column A, ID in column B, and location in column C
The ops lead wants a column to manually note each crew's capacity
Fetch all AccuLynx calendars, list them with name in column A, ID in column B, and location in column C, then add a column D header "Available Days (Next 14)" and leave it blank for manual entry
You need the calendar list refreshed weekly — build it in a dedicated sheet
Clear the Calendars sheet, then fetch all AccuLynx calendars and write calendar name, ID, and location into columns A–C starting at row 2 with a header row. Leave the rest of the workbook untouched.
The kill-chain: fetch calendars, count jobs per calendar for the next 14 days, and rank by available capacity
Fetch all AccuLynx calendars and list them with name in column A and ID in column B. For each calendar, count the number of appointments scheduled in the next 14 days from AccuLynx and write that count to column C. Calculate the remaining capacity assuming 10 working slots per crew and write it to column D. Sort by column D descending so the most available crew is at the top.
One prompt turns a wall of individual calendar views into a ranked availability workbook.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook before your next scheduling call with the insurance adjuster, then ask it to pull all AccuLynx crew calendars so you know exactly what capacity you have. See the full AccuLynx integration guide or the appointment audit spoke.