The Scenario
You are a growth analyst. The board deck is due Thursday at noon. Slide 14 needs a table: top 100 search queries by click-through rate and purchase conversion for the last 30 days, pulled from Algolia.
The data is in Algolia analytics. Your workbook is on OneDrive. You have never queried the Algolia analytics API.
The bad version of Wednesday night:
- You read the Algolia analytics API documentation
- You write a Python script and handle pagination
- The response is nested JSON and flattening it takes another hour
- You save it as CSV, open it in Excel, and the column order is wrong for the slide template
- You fix the columns manually
- You are still formatting the workbook at midnight
The fast version is one prompt, Wednesday afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that pulls Algolia analytics and writes them into the workbook formatted exactly how you need them.
Open the SheetXAI sidebar and type:
Get the top 100 searches from my Algolia index 'products' ranked by click-through rate for the last 30 days. Include click-through rate and conversion rate for each query. Write query to column A, CTR to column B, and conversion rate to column C of the Analytics tab. Sort by CTR descending.
SheetXAI calls the analytics API, paginates through the results, and writes everything into the Analytics tab with the correct column order.
What You Get
A board-ready analytics table with:
- Column A — search query as customers typed it
- Column B — click-through rate for the last 30 days
- Column C — purchase conversion rate
- 100 rows — top queries by CTR, sorted descending
The data comes directly from Algolia, so the numbers are current, not a screenshot from last Tuesday.
Want revenue per query in column D? One more sentence in the prompt.
What If the Data Is Not Quite Ready
Analytics exports are clean structurally but often need framing before a board slide.
When query strings include internal tracking tokens
Some queries have appended parameters that inflate the unique query count.
Pull the top 100 Algolia searches by CTR for my 'products' index for the last 30 days. Strip any URL parameters from query strings before writing. Write cleaned query, CTR, and conversion rate to columns A, B, and C of the Analytics tab.
When the board wants high-intent vs browse queries separated
Queries with conversion rate above 10% are high-intent. The rest are browse.
Pull the top 100 Algolia searches by CTR from my 'products' index for the last 30 days. Write query, CTR, and conversion rate to columns A, B, and C. Add column D labeled "Intent" with "High Intent" for rows where conversion rate exceeds 10% and "Browse" for the rest.
When you want only queries above a minimum search volume
Rare queries that happened to convert once should not dominate a top-queries slide.
Pull the top 100 Algolia searches by CTR from my 'products' index for the last 30 days. Exclude any query with fewer than 50 total searches. Write query, CTR, conversion rate, and search count to columns A through D.
When the board wants a period comparison to show trend
They want to know whether CTR improved versus the prior month.
Pull the top 50 searches from my Algolia index 'products' by CTR for the last 30 days and write them to columns A, B, and C of the Analytics tab. Then for each of those same queries, pull the CTR from the prior 30 days and write it to column D. Calculate the percentage change in column E. Highlight rows where CTR declined by more than 5 percentage points.
The pattern: pull once, format and compare in the same prompt. The slide data is ready in one go.
Try It
Get the 7-day free trial of SheetXAI and open a blank workbook, then ask it to pull your Algolia search analytics. The Algolia integration is included in every SheetXAI plan. For related workflows, see how to pull A/B test results into Excel or the Algolia in Excel overview.