The Scenario
It's Thursday afternoon and you've got a 5,000-ASIN batch job that finished running overnight. Your job is to figure out how many of those requests came back clean before you hand the dataset off to the pricing team tomorrow morning. You open the ASIN Data API dashboard and immediately realize: there's no good way to see the breakdown at a glance. You'd have to click into the collection, scroll through paginated request entries, and manually note which ones are showing "failed" or "pending" — while keeping a tally somewhere.
The bad version:
- Open the collection in the ASIN Data API dashboard, scroll through pages of requests, and manually copy ASIN numbers and status values into a worksheet row by row.
- When you hit a "failed" entry, look up the error message in a separate detail view, copy it separately, and paste it into the right column.
- Repeat across 5,000 rows until your tally is complete, knowing that if the collection updates mid-audit you'll have to start over.
That's not analysis. That's data entry. And you're supposed to be handing this to pricing tomorrow — not spending the next four hours clicking through a paginated dashboard.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the worksheets, understands the structure, and through its built-in ASIN Data API integration it can pull collection requests directly into your workbook without you touching the dashboard.
Here's the prompt for this task:
Pull all entries from ASIN Data API collection [ID] into the Excel 'CollectionAudit' sheet — columns: ASIN, status, created_at, error message. One row per request starting at row 2.
What You Get
- Column A: ASIN identifier for each request in the collection
- Column B: Current status — "complete," "pending," or "failed"
- Column C: Request creation timestamp
- Column D: Error message text for any failed request, blank for successful ones
- Every request in the collection written in, with nothing skipped and no pagination to manage
What If the Data Is Not Quite Ready
The collection ID is in a named cell, not hardcoded
Read the collection ID from the named range CollectionID. Fetch all requests from that ASIN Data API collection and write ASIN, status, created_at, and error message into columns A, B, C, D of the CollectionAudit sheet starting at row 2.
You want failed and pending rows highlighted
Pull all requests from ASIN Data API collection [ID] into the CollectionAudit sheet — columns A (ASIN), B (status), C (error). Then highlight any row where column B is "failed" in red and any row where column B is "pending" in yellow.
You want a pivot summary next to the raw data
Fetch all requests from ASIN Data API collection [ID] into the CollectionAudit sheet starting at row 2 — columns: ASIN, status, error. Then write a summary table in column F: label in F1:F3 (Complete, Pending, Failed) and the corresponding count in G1:G3.
Full reconcile, highlight, and summary in one shot
Read column A of the CollectionAudit sheet for any ASINs already logged. Pull all requests from ASIN Data API collection [ID]. For existing rows, update column B with current status and column C with any error message. Append any new requests not yet in the sheet. Highlight rows where column B is "failed" in red. Write total complete, pending, and failed counts in H1:H3.
One prompt handles the pull, the update, the new-row append, and the formatting — no need to run those as separate steps.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where you track ASIN batch jobs, then ask it to pull request statuses into your CollectionAudit sheet. For destination cleanup, see Export All ASIN Data API Destinations to an Excel workbook — and the full ASIN Data API overview covers all four ways to connect.