The Scenario
Your agency schedules social content for eight clients through Ayrshare. This quarter, something went wrong in the queue — a batch of posts came back with error or failed status, and nobody caught it until a client asked why their LinkedIn posts stopped going out for two weeks.
You need to know the scope of the damage. How many posts failed? Which platforms? What were the error messages? The answers are all in Ayrshare, but there's no way to see all failed posts across all clients in one view — and you can't diagnose anything, let alone requeue it, without getting the data into a workbook first.
The bad version:
- Log into Ayrshare, navigate to each client's post history, filter by status, and manually scan for errors — one client at a time, one page at a time.
- Copy the relevant rows into the workbook by hand, trying to maintain consistent column formatting across eight separate copy sessions.
- By the time you've finished the third client, the first one's export has scrolled out of view and you can't remember if you got everything.
This is not an audit. This is archaeology. And you have a client call in two hours where you're supposed to have answers.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to Ayrshare, filters the post history by status, and writes only the failed and error posts into your workbook — so you can see the full picture in one place immediately.
Here is the prompt for this task:
Pull all Ayrshare posts with status 'error' from the date range in cells B1 and B2 and write post ID, platform, error details, and original post text into the Excel 'FailedPosts' sheet.
What You Get
- One row per failed or errored post, written into the FailedPosts worksheet starting at row 2
- Columns: Post ID, Platform, Error Details, Original Post Text
- Error messages written exactly as Ayrshare returns them — so you can see whether you're looking at an authentication failure, a rate limit, a platform-side rejection, or something else
- Posts with missing fields flagged rather than silently omitted
What If the Data Is Not Quite Ready
You need both failed and error statuses, not just one
If you want every post that didn't publish successfully regardless of the specific status label Ayrshare uses:
Fetch all Ayrshare posts with a failed or error status from the date range in cells B1 and B2 and write post ID, platform, error message, post text, and attempted publish date into the 'FailedPosts' worksheet starting at row 2.
The error messages are long and you want a readable label next to them
If error messages from Ayrshare run long — JSON blobs or full API response bodies — and you want a clean human-readable label next to each one:
Fetch all Ayrshare posts with a failed or error status and write post ID, platform, and the raw error message into columns A, B, and C of the 'FailedPosts' sheet. In column D, write a one-sentence plain-language summary of what the error means.
You want failures separated by platform across multiple worksheets
If you're presenting this audit to clients who only care about their own platforms and you need each platform's failures on a separate worksheet:
Fetch all Ayrshare posts with failed or error status and write post ID, post text, error message, and attempted publish date into separate worksheets — one per platform, named after the platform.
Full diagnostic: pull failures, group by error type, and summarize
If you need an executive summary alongside the raw data — how many failures by error category, which platform had the most — rather than just the raw list:
Fetch all Ayrshare posts with failed or error status, write post ID, platform, error message, post text, and attempted publish date into rows 2 onward of the 'FailedPosts' sheet, then create a 'Summary' worksheet with a table showing count of failures by platform and count by error type.
Ask for the diagnostic and the detail together — you get the full audit trail and the leadership-ready summary without a second pass.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook — even a blank one with a FailedPosts worksheet ready — then ask it to pull your Ayrshare error posts filtered to whatever date range you're auditing. Also see: Pull Ayrshare Post History With Engagement Metrics Into an Excel Workbook and the Ayrshare integration overview for Excel.