The Scenario
Quarterly inventory audit. Your warehouse team has spent three days doing a physical count of 500 SKUs. The results are in an Excel workbook: product ID in column A, warehouse ID in column B, counted quantity in column C.
Now you need to sync those quantities back into BaseLinker before sales resume on the marketplaces. If you do not, BaseLinker will keep showing the old stock levels, customers will buy stock you do not have, and you will spend the next week issuing refunds and apologies.
The bad version:
- Open BaseLinker's inventory management panel
- Search for the first product ID
- Navigate to the stock levels section
- Type the new quantity
- Save
- Repeat 499 more times
- Finish at 11 PM, go home, still wake up worried you made a typo somewhere
- Two orders oversell overnight because you got two rows wrong.
The fast version is one prompt and the marketplaces reopen on time.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads the audit workbook and pushes every stock update to BaseLinker in one operation, so you do not have to touch BaseLinker's UI once.
Open the SheetXAI sidebar and type:
Update BaseLinker stock levels from this workbook: column A = product ID, column B = warehouse ID, column C = new stock quantity. Process all 500 rows in one go and write "updated" or the error message into column D for each row.
SheetXAI reads every row, calls BaseLinker's inventory update API, and writes the result for each row back to column D. You can see at a glance which updates succeeded and which ones need attention.
What You Get
A fully synced BaseLinker inventory, with a result column showing the status of every row:
- Updated rows — "updated" in column D, stock level live in BaseLinker
- Failed rows — the specific error in column D (product not found, invalid warehouse ID, etc.)
- Zero manual clicks in BaseLinker — every update went through the API
The result column is your audit trail. Finance, warehouse, and marketplace teams all agreed the audit happened and the counts were applied. Column D is your proof.
What If the Data Is Not Quite Ready
Warehouse audit workbooks come in many shapes. SheetXAI handles the cleanup and the update in the same prompt.
When the workbook uses SKUs instead of BaseLinker product IDs
Your audit workbook has SKUs in column A, not BaseLinker's internal product IDs.
For each row in this workbook, look up the BaseLinker product ID using the SKU in column A and catalog ID 9988. Then update the stock level in warehouse ID 7766 to the quantity in column B. Write "updated" or the error into column C.
When some quantities are clearly wrong
The count shows 9999 units for a product that has never had more than 200.
Before updating BaseLinker stock, flag any row in this workbook where column C (counted quantity) is more than 500. Write "REVIEW" in column D for those rows and skip the update. For all other rows, update the stock level in BaseLinker and write "updated" in column D.
When the warehouse counted in the wrong warehouse ID
Half the rows have warehouse ID 0000 instead of 7766.
Correct column B in this workbook: any row where warehouse ID is 0000, change it to 7766. Then update BaseLinker stock levels from column A (product ID), column B (warehouse ID), and column C (quantity) for all rows.
When you need to pull the before-state, apply the audit, and show the delta all in one step
You want to show management the before and after in one document.
For each row in this workbook (column A = product ID, column B = warehouse ID, column C = counted quantity), first fetch the current BaseLinker stock level and write it into column D as "before." Then update the stock level to the value in column C. Write the difference (counted minus before) into column E as "delta." Mark rows where the delta is more than 50 with "LARGE CHANGE" in column F.
The pattern: instead of updating blindly, you ask SheetXAI to pull the current state, apply the changes, and document the delta in one pass.
Try It
Get the 7-day free trial of SheetXAI and open your audit workbook, then ask it to push the stock updates to BaseLinker. The BaseLinker integration is included in every SheetXAI plan. For a related workflow, see how to import a full product catalog into BaseLinker or the BaseLinker in Excel overview.