The Scenario
You are a deliverability consultant. Your client has 8 Benchmark Email contact lists that have not been cleaned in anywhere from three to eight months. Before any new campaign goes out, those lists need cleanup.
You have an Excel workbook with the 8 list IDs in column A, saved to OneDrive so you can share it with the client after. You need to trigger cleanup for all eight lists and log the results per row.
The slow version:
- Log into Benchmark Email as the client
- Navigate to list management, find list 1, trigger cleanup, wait for confirmation
- Repeat for all 8 lists
- Write what happened into a separate notes doc
- Forty minutes later you are still waiting on list 6 and the client is messaging you.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the list IDs and triggers the cleanup operations in batch, so you do not have to click through the Benchmark Email UI eight separate times.
Open the SheetXAI sidebar and type:
Clean each Benchmark Email contact list whose ID is in column A of my workbook — trigger cleanup for all 8 lists and write "cleaned," "already clean," or "failed" to column B for each row. Write today's date into column C for any row that completed successfully.
SheetXAI reads the list IDs, calls the Benchmark Email cleanup endpoint for each, and logs the result in column B. You send the client the OneDrive link. Done.
What You Get
An 8-row status log with one row per list:
- Column B — "cleaned," "already clean," or "failed" per list
- Column C — today's date for lists that completed
- Failure rows visible — flagged in column B so you know exactly which ones need follow-up
The workbook is the deliverable. Share the OneDrive link and the client can see the results directly.
What If the Data Is Not Quite Ready
When some list IDs have been deactivated
Trigger Benchmark Email cleanup for all list IDs in column A. For any list that returns a "not found" or "inactive" error, write "Inactive — confirm with client" in column B. Write the result date into column C for successful cleanups.
When you need to check the list size before triggering cleanup
For each list ID in column A, first fetch the contact count from Benchmark Email and write it into column B. Then trigger cleanup only for lists with more than 500 contacts. Write "triggered" or "skipped — under 500" into column C accordingly.
When cleanup needs to run in a specific order
Trigger Benchmark Email cleanup for list IDs in column A in order from row 2 to row 9. Do not start the next list until the previous one returns a confirmed result. Write the result and completion time to columns B and C for each row as they finish.
When you need cleanup status plus a hygiene score per list
For each list ID in column A, fetch the current contact count before triggering cleanup and write it to column B. Trigger cleanup. Then fetch the post-cleanup contact count and write it to column C. Calculate the percentage of contacts removed and write it to column D as a hygiene score. Write the cleanup result to column E.
The pattern: describe the full before-and-after picture you want, and let SheetXAI handle the sequencing and the API calls in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open a workbook with Benchmark Email list IDs in column A, then ask SheetXAI to trigger cleanup for each one. The Benchmark Email integration is included in every SheetXAI plan. See also how to export all contacts for deduplication in Excel or the Benchmark Email in Excel overview.