The Scenario
You are a data compliance officer. The GDPR deletion window is closing Friday at noon. You have an Excel workbook with 500 email addresses on the Deletion Requests tab — all contacts who submitted deletion requests in the past 90 days. Every one of them needs to be removed from Brevo before the deadline.
The bad version of this week:
- You go into Brevo and search for the first email address
- You click the contact, scroll to the bottom, click "Delete," confirm
- You do that once and realize you have 499 more to go
- You check whether Brevo has a bulk delete option — it does not in the UI
- You search for a CSV-based workaround, find a three-step process involving export and re-import with a "block" flag
- You spend Wednesday and Thursday on it
- You are not done by Friday noon and you document the gap in the incident log.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the deletion list and calls Brevo's API to remove each contact, so you are not clicking through 500 contact pages.
Open the SheetXAI sidebar and type:
Delete every email address in column A of the Deletion Requests tab from Brevo. For each deletion, write "DELETED" in column B if successful, or "NOT FOUND" if the email was not in Brevo. When done, write the total number deleted and the total number not found into cells D1 and D2.
SheetXAI reads all 500 rows from the Deletion Requests tab, calls Brevo's delete API for each contact, writes the status back to column B, and puts the summary counts in D1 and D2.
What You Get
- 500 contacts removed from Brevo — in one pass, not 500 clicks
- Column B status per row — "DELETED" or "NOT FOUND" for every email address
- Summary counts in D1 and D2 — total deleted, total not found
- A ready-made audit log — the workbook with column B filled is your compliance record
"NOT FOUND" rows are not failures — they are documentation. If a contact was already removed from Brevo by another process, you now have that on record in the workbook.
When your compliance lead asks for evidence of deletion, you hand them the saved workbook with the date and the status column.
What If the Data Is Not Quite Ready
GDPR deletion workbooks come from legal, HR, and customers — not from a single clean source. SheetXAI handles the inconsistencies.
When the workbook has duplicate email addresses
Two rows for the same address because the request came in through two different channels.
Deduplicate column A of the Deletion Requests tab by email address, keeping the first occurrence. Then delete every email from Brevo and write "DELETED" or "NOT FOUND" into column B for each row.
When the emails have formatting problems
Legal exported from a case management tool that padded everything with trailing whitespace.
Trim whitespace from every email address in column A of the Deletion Requests tab. Then delete each one from Brevo and write the result in column B.
When you need to handle Brevo blocklist separately
Some contacts need to be deleted AND added to the Brevo blocklist to prevent re-import.
For every email in column A of the Deletion Requests tab: delete the contact from Brevo, then add the email to the Brevo blocklist. Write "DELETED + BLOCKED" in column B if both succeed, or "DELETION ERROR" or "BLOCK ERROR" if either step fails.
When you want a full compliance report written in one pass
Legal wants the deletion log formatted for the records system — company name, deletion date, and status for every row, delivered as a completed workbook.
Trim and deduplicate column A of the Deletion Requests tab by email. Delete each contact from Brevo. For each row, write the deletion status in column B, today's date in column C, and the company name from column D. Write a summary row at the bottom of the tab with the total count deleted and the total not found.
The pattern: the workbook is the instruction list, the audit log, and the compliance record. You run one prompt and hand the finished workbook to legal.
Try It
Get the 7-day free trial of SheetXAI and put your deletion list in column A of a workbook tab, then ask SheetXAI to remove the contacts from Brevo. The Brevo integration is included in every SheetXAI plan. For related workflows, see how to export Brevo contacts for a data audit in Excel or the Brevo in Excel overview.