The Scenario
You are a localization PM. A new sprint starts Monday. You need to create translation tasks for eight target languages in the main Crowdin project, each assigned to the right translator.
The language codes and assigned translator usernames are in an Excel workbook, the Tasks tab. Column A has the target language code, column B has the Crowdin username, and column C has sprint-specific notes.
The slow version:
- Open Crowdin's Tasks section
- Click New Task for language 1
- Set the project, language, assignee, and deadline
- Save, repeat for language 2
- Forget to set the deadline on language 5
- Sprint starts Monday and three tasks have no assignee because you ran out of time on Friday.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the task definitions and creates them in Crowdin in one go, so you never have to open Crowdin's task creation UI eight times.
Open the SheetXAI sidebar and type:
Create a Crowdin translation task for each row in the Tasks tab using the project ID from cell A1, target language from column A, and assignee username from column B. Set the deadline to next Friday. Write "CREATED" into column D when each task is created successfully, and the error message if it fails.
SheetXAI iterates through all eight rows, creates a task for each language, and confirms the result in column D. Eight tasks, one prompt, sprint starts on time.
What You Get
Eight Crowdin translation tasks plus a per-row confirmation:
- One task per language — project, language, and assignee set correctly
- Deadline consistent — set to the same date for all tasks
- Column D — "CREATED" for successes, error detail for failures
The deadline consistency is what matters. When SheetXAI creates all eight tasks from one instruction, the sprint calendar is coherent. No task 6 with the wrong date because you were going fast.
What If the Data Is Not Quite Ready
Sprint task workbooks have more variation than they look like. SheetXAI handles the edge cases in the same prompt.
When some languages need proofreading tasks instead of translation tasks
Create a Crowdin task for each row in the Tasks tab. If column C says "translation," create a translation task. If it says "proofreading," create a proofreading task. Use the project ID from cell A1, target language from column A, and assignee from column B. Write the task type and "CREATED" into column D.
When the sprint covers multiple projects
Column D has the project ID for each row.
Create a Crowdin translation task for each row in the Tasks tab using the project ID from column D, target language from column A, and assignee from column B. Set the deadline to next Friday. Write "CREATED" into column E for each success.
When some languages have no assigned translator yet
Column B is blank for two rows.
For each row in the Tasks tab where column B is blank, skip task creation and write "SKIPPED — assignee missing" into column D. Create translation tasks normally for all rows that have an assignee.
When you need the task IDs for downstream tracking
Create a Crowdin translation task for each row in the Tasks tab using project ID from cell A1, language from column A, and assignee from column B with a deadline of next Friday. After each task is created, retrieve the task ID from Crowdin and write it into column D alongside "CREATED."
The pattern: the workbook is the sprint plan. Crowdin gets the tasks, the workbook gets the confirmation. Monday starts clean.
Try It
Get the 7-day free trial of SheetXAI and open a workbook with your language codes and assignee usernames, then ask it to create the translation tasks in Crowdin. The Crowdin integration is included in every SheetXAI plan. For related workflows, see how to bulk-add project members or the Crowdin in Excel overview.