The Scenario
You are a terminology manager. Your team has spent three months building a 500-term glossary: English source, Spanish translation, French translation, and definition. It is sitting in an Excel workbook on the Glossary tab.
The localization team has been waiting for this glossary to land in Crowdin before they start the next translation sprint. The sprint starts in two days.
The slow version:
- Open Crowdin's glossary editor
- Add the first term: paste the English source, add the Spanish translation, add the French translation, paste the definition
- Repeat 500 times
- Realize at term 200 that you have been adding Spanish terms to the wrong glossary
- You spend the afternoon cleaning up and the sprint starts without the glossary.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the glossary rows and imports them into Crowdin in one go, so you never have to touch Crowdin's glossary editor.
Open the SheetXAI sidebar and type:
Import all rows from the Glossary tab as glossary terms into Crowdin using column A for the English source term, column B for the Spanish translation, column C for the French translation, and column D for the definition. Write "IMPORTED" into column E when each term is created successfully, and the error message if it fails.
SheetXAI iterates through all 500 rows and writes the result into column E. You see which terms succeeded and which failed before you hand off to the translation team.
What You Get
A 500-term Crowdin glossary plus a per-row confirmation:
- English source, Spanish translation, French translation — all three added per term
- Definition — included for each term
- Column E — "IMPORTED" for successes, error message for failures
The failure log is what saves the sprint. If 12 terms have character limit violations or duplicate entries, column E tells you exactly which rows and why. You fix them before the localization team starts, not after.
What If the Data Is Not Quite Ready
Glossaries built in workbooks over three months accumulate inconsistencies. SheetXAI handles cleanup and import in the same prompt.
When some terms have inconsistent capitalization
The terms in column A of the Glossary tab were added by multiple people, some title-cased, some lowercase.
Normalize the terms in column A of the Glossary tab so regular words are lowercase and acronyms in all caps stay all caps. Then import all rows into Crowdin with the normalized term, Spanish from column B, French from column C, and definition from column D.
When some rows are missing the French translation
Column C is blank for about eighty rows because the French translator has not finished yet.
Import all rows from the Glossary tab into Crowdin where column C is not blank. For rows where column C is blank, write "SKIPPED — French translation missing" into column E. Do not create a glossary term for incomplete rows.
When you need to import into two separate Crowdin glossaries
Column F indicates whether each term belongs in the Product Glossary or the Legal Glossary.
Import each row from the Glossary tab into the Crowdin glossary named in column F. Use column A for the English source, column B for Spanish, column C for French, and column D for the definition. Write the glossary name and "IMPORTED" into column G for each success.
When the glossary already exists and you want to update changed terms rather than create duplicates
For each row in the Glossary tab, check if a term with the same English source already exists in the Crowdin glossary. If it does, update the Spanish translation, French translation, and definition from the workbook. If it does not exist, create it. Write "UPDATED" or "CREATED" into column E for each row.
The pattern: the workbook is the source of truth for the glossary. Crowdin gets what the workbook says.
Try It
Get the 7-day free trial of SheetXAI and open a workbook with your glossary on a tab, then ask it to import the terms into Crowdin. The Crowdin integration is included in every SheetXAI plan. For related workflows, see how to bulk-add source strings or the Crowdin in Excel overview.