The Scenario
You are a sales ops analyst. Every week, the sales team asks the same fifteen data questions in Teams chat. "What was EMEA's top product last quarter?" "Which reps closed the most deals in March?" "How many accounts are in negotiation stage right now?"
You have a Databricks Genie space called "sales-analytics" connected to the sales warehouse. Genie can answer these questions in natural language. But you are answering them one at a time, copy-pasting each question into Genie, waiting for the result, copy-pasting the answer back into Teams.
The bad version of every Thursday:
- You read the questions from the weekly Teams thread
- You open Databricks, navigate to the Genie space
- You paste in question one, wait for Genie to process it, copy the answer
- You paste in question two, wait, copy the answer
- You do this fifteen times
- You spend ninety minutes doing something a machine should do.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that can batch-send questions to your Databricks Genie space and write the answers back — so you process all fifteen questions in one operation.
Open the SheetXAI sidebar and type:
For each question in column A of the Questions table, start a Genie conversation in space ID 'sales-analytics', send the question, wait for completion, and write the text answer into the Answer column. Process all rows.
SheetXAI reads the questions, sends each one to your Genie space, waits for the answer, and writes it into the Answer column. You copy the answers into the Teams thread in one paste. Ninety minutes becomes five.
What You Get
The Questions table with the Answer column populated:
- Each question in column A — unchanged
- Each answer in the Answer column — the top-line response from Genie
The answers come from your actual warehouse data, not from memory or a stale export. Next week, you update column A with the new questions and run the same prompt again.
What If the Data Is Not Quite Ready
Batch Genie workflows hit edge cases when questions are ambiguous or when Genie returns more than a one-liner. SheetXAI handles them in the same prompt.
When some questions are vague or incomplete
A few questions have no time range or metric — "top products?" or "EMEA numbers?"
For each question in column A of the Questions table, check whether it includes a time reference (last quarter, this month, etc.) and a specific metric. If either is missing, write "QUESTION INCOMPLETE — needs time range or metric" into the Answer column and skip sending to Genie. For complete questions, send them to Genie space 'sales-analytics' and write the answer.
When Genie returns a full table result and you need just the top-line number
Genie sometimes returns a full result set. For the Teams thread, you need a single sentence.
For each question in column A of the Questions table, send it to my Databricks Genie space 'sales-analytics' and retrieve the result. If the result is a table, extract the top row or highest-value number and write a one-sentence summary into the Answer column. If the result is already a sentence, write it directly.
When you want to log the SQL query Genie generated alongside the answer
The sales team wants to see how Genie gets its answers. You want to show them the underlying query.
For each question in column A of the Questions table, send it to Genie space 'sales-analytics' and retrieve the answer. Write the answer into the Answer column and the SQL query Genie generated into the SQL column (column C). Leave the SQL column blank if no SQL is available.
When you want the batch answers plus a written summary for the weekly report
The VP does not read the raw Q&A table. She reads the weekly ops summary you send on Friday afternoon.
For each question in column A of the Questions table, send it to Genie space 'sales-analytics' and write the answer into the Answer column. After all answers are collected, write a summary paragraph in cell E1 synthesizing the key themes: which products are performing well, which regions are behind, and any notable trends across multiple answers.
The pattern: instead of a weekly ninety-minute question-answering session, you maintain a living questions table and run one prompt to refresh all the answers.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook with your recurring data questions in column A, then ask it to batch-send them to your Databricks Genie space and write the answers back. The Databricks integration is included in every plan. For more Databricks workflows, see how to run a SQL query and land results in Excel or the Databricks in Excel overview.