The Scenario
The trade show opens in four days. You're the operations manager, and your account executive just forwarded you a confirmed sponsor list: 22 companies, with names, website URLs, and logo URLs, all sitting in an Excel workbook. Your job is to get all of them into Eventee before the event app goes live so attendees can browse the sponsor directory.
The bad version:
- Open Eventee, navigate to the Partners/Sponsors section, click "Add Sponsor," fill in the company name, paste the website URL, paste the logo URL, click Save, go back, find the next row in the workbook.
- Somewhere around sponsor 10, you realize Eventee's "website" field wants a URL with https:// and three of your rows just have the bare domain. You go back and fix those manually.
- You're 90 minutes in with 12 sponsors left and you still haven't confirmed whether the logo URLs are publicly accessible or just links from a shared drive that will break in Eventee's interface.
The event app going live with a half-loaded sponsor directory is not an option. These companies paid for this visibility. Getting it right the first time is the job.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It reads the workbook and through its Eventee integration can create sponsor records in bulk — taking the company name, website, and logo URL from each row and creating the corresponding Eventee partner record.
Here's the prompt for this task:
Create a partner/sponsor in Eventee for each row in my 'Sponsors' worksheet — company name in column A, website in B, logo URL in C — and write 'created' plus the sponsor ID into column D.
SheetXAI reads the worksheet, creates each sponsor in Eventee, and writes back confirmation to column D. When it finishes, column D has either a success note with the sponsor ID or an error message for any row that failed.
What You Get
- A new sponsor record in Eventee for every row in the 'Sponsors' worksheet
- The text "created" plus the Eventee sponsor ID written into column D for each successful row
- Error messages in column D for any rows that failed — field validation errors, missing required fields, or duplicates
- A summary count of how many sponsors were successfully created, written into a cell you specify
What If the Data Is Not Quite Ready
Website URLs are missing the https:// prefix
Create a partner/sponsor in Eventee for each row in my 'Sponsors' worksheet — company name in column A, website in B (add https:// if missing), logo URL in C — and write the returned sponsor ID into column D.
Some logo URLs point to a private SharePoint or OneDrive folder
For each row in my 'Sponsors' worksheet where column C contains 'sharepoint.com' or 'onedrive', flag that row in column D as 'logo inaccessible' and skip it. For all other rows, create the sponsor in Eventee with name in column A, website in column B, logo URL in column C, and write the sponsor ID into column D.
Sponsors are split across two worksheets — primary and last-minute additions
Combine rows from my 'Confirmed' worksheet and my 'AddedLate' worksheet, deduplicate on company name in column A, then create a sponsor record in Eventee for each unique company with website in B and logo URL in C — writing the sponsor ID back into column D of the source worksheet.
Full prep and creation in one pass
In my 'Sponsors' worksheet, add https:// to any website in column B that's missing it, flag any rows where column A or C is blank as 'missing data' in column D, then for all complete rows create a sponsor record in Eventee and write the returned sponsor ID into column D. Report the total count of successfully created sponsors in cell E1.
Asking for the data cleanup and the Eventee creation in one instruction means you get a clean workbook and a fully populated sponsor directory without running two separate workflows.
Try It
Get the 7-day free trial of SheetXAI — open your confirmed sponsor workbook and ask SheetXAI to push the full list into Eventee before your event goes live. Related: Bulk Import Speakers Into Eventee From an Excel workbook and the Eventee integration overview.