The Scenario
Registration opens in 48 hours for a 300-person leadership seminar. You're the venue manager, and the event director just asked you to confirm that all ticket tiers are configured correctly in Eventzilla before the link goes live.
You've got five ticket categories set up — Early Bird, General Admission, VIP, Group (5+), and Staff Comp — each with its own price, quantity cap, and sale window. You need them in an Excel workbook so you can review them side by side, share with the event director for sign-off, and check against the venue's capacity allocation.
The bad version:
- Open Eventzilla, navigate to the event, click into each ticket type one at a time to check the price and quantity.
- Manually type each field into an Excel worksheet: name, price, quantity available, sale start date, sale end date.
- Realize halfway through that you're not sure if "quantity" means total issued or remaining — check the Eventzilla docs — and then go back and re-verify two of the tiers you already entered.
- The event director makes a change to the Early Bird quantity while you're in the middle of this, and now your workbook is already stale.
The share link for the sign-off workbook goes out in an hour. You need the data there now, not after manually transcribing five ticket records.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook, understands what you're working with, and through its built-in Eventzilla integration it pulls ticket configuration data directly — no tab-switching, no manual transcription.
Fetch all ticket types for Eventzilla event ID 99876 and paste them into my Excel 'Ticket Config' sheet — name, quantity sold, quantity remaining, and price columns.
What You Get
- Row 1 is populated with headers: Ticket Name, Quantity Sold, Quantity Remaining, Price.
- Each ticket tier gets its own row with the live values from Eventzilla.
- Quantity remaining is calculated from total available minus sold — so you can compare directly against your venue capacity plan.
- If any tier has a missing sale date or null quantity (an unlimited tier), SheetXAI surfaces that in the output so you can flag it for review.
What If the Data Is Not Quite Ready
You need the total quantity available, not just the split between sold and remaining
List all ticket categories for my Eventzilla event 'Leadership Summit' and write the ticket name, price, quantity available, and sales date range into columns A through D of the 'Ticket Config' worksheet.
The workbook already has a capacity plan in columns E and F and you don't want it touched
Pull all ticket categories for Eventzilla event 'Leadership Summit' and write ticket name in column A, price in B, total quantity in C, and sale start date in D — do not modify anything in columns E or F.
You need to join the ticket data with a budget worksheet that tracks expected revenue per tier
Fetch all ticket types for Eventzilla event 'Leadership Summit', write ticket name and quantity into columns A and B of the 'Ticket Config' worksheet, then look up the target revenue per tier from the 'Budget' worksheet column C and calculate the gap between expected and capacity revenue in column D.
Validate the config, flag any issues, and summarize the total capacity in one shot
Pull all ticket categories for Eventzilla event ID 99876, write name, price, quantity available, and sale end date into columns A through D, flag any tier where sale end date is before today in column E, and sum all quantities in D102 as total capacity.
When you need cleanup and calculation and validation together, put them in one prompt — you get one clean result instead of three separate runs.
Try It
Get the 7-day free trial of SheetXAI and open the capacity planning workbook you use before registration opens, then ask it to pull your Eventzilla ticket configuration for the event going live — name, price, quantity, and sale window — in one shot. For related workflows, see how to export transaction data after the event runs or the full Eventzilla + Excel overview.