The Scenario
You're a marketing coordinator and your Fillout database has been collecting event registrant records for three weeks. There are 300 of them. The events team needs names, emails, company names, and ticket types in an Excel workbook by this afternoon so they can prep check-in badges.
The bad version:
- Open Fillout, scroll through the 'Event Registrants' table, and copy each record's fields one by one into the workbook
- Discover around row 40 that the company name field is sometimes blank and the ticket type uses values that don't match your column headers
- Spend another hour cleaning and re-entering, and deliver the sheet two hours late
You're supposed to be coordinating the event, not transcribing a database. The badge vendor is waiting.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads what's in the workbook, connects to your Fillout account, and pulls records directly from whichever table you point it at.
Pull every record from the 'Applications' table in my Fillout database and fill this Excel sheet with all field values, one row per record, with field names as headers in row 1
What You Get
- Row 1 populated with field names from the Fillout table: Name, Email, Company, Ticket Type, Registration Date
- One row per record starting at row 2, with values from each Fillout field in the corresponding column
- Empty fields written as blank cells, not as errors — the workbook is clean and ready to sort or filter
- A count in the SheetXAI sidebar of how many records were written
What If the Data Is Not Quite Ready
The ticket type values don't match your badge system's expected strings
List all records from my Fillout table 'Event Registrants', write them to this Excel sheet starting at row 2, then in column F normalize the Ticket Type values: replace 'general-admission' with 'General' and 'vip-pass' with 'VIP'
Records span multiple Fillout tables (day-1 and day-2 registrants are in separate tables)
Pull all records from my Fillout table 'Day 1 Registrants' and write them to this Excel sheet starting at row 2, then pull all records from 'Day 2 Registrants' and append them below, adding a column G with the label 'Day 1' or 'Day 2' to identify which table each row came from
You only need records where the company field is filled in
List all records from my Fillout table 'Event Registrants', write only the rows where Company is not blank to this Excel sheet starting at row 2, and skip any records where Company is empty
Full cleanup-and-deliver in one shot
Pull all records from my Fillout table 'Event Registrants', write them to this Excel sheet starting at row 2, normalize the Ticket Type column (general-admission → General, vip-pass → VIP, speaker → Speaker), flag any records missing an Email in column F with 'MISSING EMAIL', and sort the result by Company name A to Z
The pattern: cleanup decisions and the data pull happen together in one ask — you don't have to clean first and export second.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook you're using to prep for the event, then ask it to pull your Fillout registrant records directly. When you're done, the spoke on bulk creating Fillout records from an Excel workbook shows the reverse — and the hub overview covers all four methods.