The Scenario
You run sales enablement at a mid-size SaaS company. You've spent the last two weeks tagging standout moments in demo recordings — fifteen of them — each with a transcript ID and a start/end timestamp you noted in an Excel workbook. The plan was to clip those moments into Fireflies "bites" and share them in the #sales-enablement Slack channel before the weekly team call. That call is in four hours.
The bad version:
- Open Fireflies. Navigate to the transcript for the first row. Find the bite/highlight creation tool. Paste in the start time and end time. Submit. Copy the returned bite ID.
- Go back to your Excel workbook. Paste the bite ID into column D for that row.
- Switch back to Fireflies for the second transcript.
- Repeat fourteen more times, for a process that has no reason to take a human this long.
The bites are supposed to be the coaching resource. Creating them manually is the obstacle between you and the thing you're actually trying to do.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the transcript IDs and timestamps from your existing rows and uses its built-in Fireflies integration to create the bites — writing back the returned IDs without you touching the Fireflies UI more than once.
Create a Fireflies highlight clip for each transcript segment listed in this Excel sheet — use transcript ID from column A and the start/end timestamps from columns B and C, then write the returned bite ID into column D.
What You Get
- A bite created in Fireflies for each of the 15 rows.
- The returned bite ID written into column D for every successful row.
- Any row where creation failed — malformed timestamp, transcript not found — flagged with an error note in column D instead of a bite ID.
- All 15 clips queued and identified before the team call, with the IDs you need to build shareable links.
What If the Data Is Not Quite Ready
The timestamps in columns B and C are formatted as MM:SS instead of seconds
For each row in this sheet, convert the start time in column B and end time in column C from MM:SS format to total seconds before submitting to Fireflies to create a bite. Write the returned bite ID into column D.
Some rows are missing an end time because the clip should run to end of segment
For each row in this sheet, create a Fireflies bite using the transcript ID in column A and start time in column B. If column C is empty, use a default clip duration of 60 seconds. Write the returned bite ID into column D.
You want to add a label to each bite based on a note in column E
For each row in this sheet, create a Fireflies bite using the transcript ID in column A, start time in column B, and end time in column C. Set the bite title to the value in column E. Write the returned bite ID into column D.
You want to validate inputs, create the bites, and flag sharing-ready rows in one shot
For each row in this sheet, check that column A has a valid-looking transcript ID, column B and C have numeric timestamps, and that the end time is greater than the start time. Skip and flag any row that fails validation with "Invalid input" in column D. For all valid rows, create a Fireflies bite and write the returned bite ID into column D. Then write "Ready" into column E for any row that has a bite ID in column D.
The pattern: validate, create, and label in one prompt — so the output workbook doubles as your readiness checklist for the team call.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook with Fireflies transcript IDs and timestamp ranges, then ask it to create the highlight bites and write back the IDs. See also the guide on bulk-exporting transcripts for pipeline review or go back to the Fireflies + Excel overview.