The Scenario
You're the UX research lead and you've just been handed a task from the VP of Product: "Before the roadmap session on Thursday, I want to know which surveys we have active, which are stalled, and which haven't been touched in six months."
You oversee 20 surveys across four product teams. They live in Formbricks. You don't have a single place that shows all of them together.
This isn't an emergency — it's the kind of audit that seems quick until you actually start doing it. You open the Formbricks dashboard and start clicking through surveys one by one, copying names and statuses into an Excel workbook.
The bad version:
- Open each of the 20 surveys in Formbricks, note the name, current status (active, paused, draft), and creation date
- Go to the responses tab to manually check the question count and whether there are recent responses
- Paste each entry into a worksheet, row by row, being careful not to mis-record a status or mix up two surveys with similar names
- Realize halfway through that the creation date you need is in UTC and you've been recording them inconsistently
Twenty surveys is manageable. Thirty-five isn't. And this audit is going to be a recurring ask.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook context, connects to Formbricks through its built-in integration, and can pull a full survey inventory into your workbook in one pass.
List all surveys in my Formbricks account and write survey ID, name, status, question count, and creation date into this sheet — one row per survey
What You Get
- Column A: Formbricks survey ID
- Column B: survey name
- Column C: current status (active, paused, draft, or completed)
- Column D: question count
- Column E: creation date in your workbook's locale format
- One survey per row, header row in row 1
- If a field is unavailable for a specific survey, the cell is left blank rather than erroring the whole pull
What If the Data Is Not Quite Ready
You want to flag stale or paused surveys immediately
You need the inventory, but you also want column F pre-filled with a flag so you can sort by priority.
Fetch all Formbricks surveys and highlight any rows where status is 'paused' or the creation date is more than 6 months ago — write "REVIEW" into column F for those rows and leave column F blank for the rest
You only want active surveys
The VP only cares about what's currently live — drafts and completed surveys are noise for this Thursday's session.
List all active surveys in my Formbricks account and write survey ID, name, question count, and creation date into this sheet — skip any surveys where status is not "active"
You want to join the inventory with response counts
The inventory alone doesn't tell you if a survey is getting responses. You want to see both.
List all surveys in my Formbricks account with survey ID (column A), name (column B), status (column C), and question count (column D) — then for each survey, pull the total response count and write it into column E
One-shot: inventory, flag stale surveys, and sort by status
Fetch all Formbricks surveys, write survey ID, name, status, question count, and creation date into this sheet, add a "Flag" column that says "STALE" for surveys created more than 180 days ago or with status "paused", and sort the result so active surveys appear first
You're describing the full deliverable — inventory plus analysis plus sort — in one prompt. The Thursday slide is one click away.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook, then ask it to pull your full Formbricks survey inventory. The Formbricks integration is included in every SheetXAI plan. If you want to then bulk-create new surveys from a similar workbook, see the bulk create surveys spoke, or start with the Formbricks overview for all integration options.