The Scenario
The UX research lead sent you the survey two days ago. Eight hundred responses, she said. Should be easy to analyze. You open Formsite and there they are — 800 rows sitting in the Results tab, completely inaccessible to the pivot tables and scoring formulas you've already built in your Excel workbook.
The bad version:
- Export the results to CSV, open it in Excel, discover the delimiter parsed incorrectly and you have one giant column instead of fifty separate ones, and spend fifteen minutes fixing the import settings.
- Paste the 800 rows into the workbook, realize the item IDs in the CSV headers mean nothing to anyone who didn't build the form, and add another twenty minutes renaming columns by hand.
- Send the workbook to the team, get a reply asking why column H is labeled
item_12and what that corresponds to, and go back into the form definition to cross-reference.
The research debrief is tomorrow morning. You're not supposed to be spending this afternoon on column translation — you're supposed to be doing the analysis that justifies running the survey in the first place.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It reads the data in your workbook and uses its built-in Formsite connection to pull results directly — no CSV, no export, no column remapping. You describe what you want and it handles the retrieval.
Fetch all results from my Formsite form "Product Satisfaction Q1" and write each response as a row in this sheet starting at row 2, with one column per question using the question text as the header
What You Get
- Row 2 onward: one row per submission, one column per question
- Row 1: column headers pulled from Formsite's item definitions — actual question text, not item IDs
- Column A: submission ID and timestamp from Formsite's result metadata
- Any items with no response for a given row: left blank rather than flagged as an error
What If the Data Is Not Quite Ready
The form has branching logic and some questions only appear for certain respondents
Fetch all results from Formsite form "Product Satisfaction Q1" and write to this sheet — for questions that only appeared for some respondents, leave those cells blank rather than omitting the column
The response count is higher than the default page limit
Pull the latest 500 submissions from Formsite form ID "survey2025", handle pagination if needed, map item IDs to question labels using the form's item definitions, and populate the sheet starting at A1 with labeled column headers
The workbook already has 200 rows from last week's export and I only want new responses appended
Fetch all Formsite results from "Product Satisfaction Q1" submitted after the date in cell A1, and append only those rows below the existing data starting at the first empty row in column A
Clean the data, flag incomplete responses, and load everything in one pass
Pull all results from Formsite form "Product Satisfaction Q1", flag any submission where more than 30% of questions were left blank by writing "INCOMPLETE" in column Z, sort by submission timestamp ascending, and write everything to this sheet starting at row 2 with question text as headers
Each of those is one prompt. The cleanup logic and the API pull happen in the same ask — you don't stage the data first and tidy it second.
Try It
Open an Excel workbook where you're doing survey analysis, paste in your form name, and get the 7-day free trial of SheetXAI to pull your Formsite results in under a minute. From there, check out how to audit your full form inventory or filter results by date window for the hub overview, see how to connect Formsite to Excel.