The Scenario
It's 4:30 PM on a Wednesday. Your campaign launches tomorrow at 8 AM. You have 300 LinkedIn profile URLs in column A of your 'LinkedIn Prospects' Excel sheet — first name in B, last name in C, company in D — and none of them are in HeyReach yet.
The bad version:
- Download a blank HeyReach import template, manually rearrange your columns to match the required headers, and check that every LinkedIn URL is formatted the way HeyReach expects.
- Upload the CSV through the HeyReach UI, watch it process, and find that 23 rows failed because some URLs had trailing slashes or were missing the protocol prefix.
- Fix the failures, re-export, and re-upload — hoping the second pass doesn't create duplicate entries for the rows that succeeded the first time.
You don't get paid to run CSV imports. You get paid to plan campaigns that convert. The import is overhead, and right now it's the only thing standing between you and a clean launch.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook, understands what it's looking at, and through its built-in HeyReach integration it can push leads into a list and write the outcome back — without you touching an import template.
Bulk-import all 300 leads from my Excel 'LinkedIn Prospects' sheet into HeyReach list ID 5678 and write 'added', 'updated', or 'failed' into column F for each row
What You Get
- Column F fills with "added," "updated," or "failed" for each of the 300 rows.
- Rows that fail surface with a reason — bad URL format, missing required field — so you know exactly what to fix before the campaign opens.
- Leads that already exist in the list are marked "updated" rather than duplicated.
- The batch runs as a single operation, not 300 individual adds.
What If the Data Is Not Quite Ready
The LinkedIn URLs are in different formats across rows
Some rows have the short handle, some have the full HTTPS URL, and a few have inconsistent slashes.
Before adding to HeyReach list ID 5678, normalize every LinkedIn URL in column A to the full "https://www.linkedin.com/in/" format — then run the bulk add and write the status into column F
Some rows are missing a company name
Column D is blank for about 40 rows because the data came from two different sources.
Add all rows from 'LinkedIn Prospects' to HeyReach list ID 5678 — skip rows where column D is blank and mark those "skipped — no company" in column F — write the add/update/fail status for the rest
The leads span two worksheets and need to be combined first
Your first 200 leads are on the 'Q2 Prospects' worksheet and the next 100 are on 'Q2 Overflow' — both use the same column structure.
Combine all rows from the 'Q2 Prospects' and 'Q2 Overflow' worksheets — deduplicate by LinkedIn URL — then add the merged list to HeyReach list ID 5678 and write the status into column F of 'Q2 Prospects'
Normalize, deduplicate, filter by tier, and add — all at once
You want only your Tier 1 prospects (marked "T1" in column G), URLs normalized, duplicates removed, and all of it pushed in one shot.
From 'LinkedIn Prospects', take only rows where column G is "T1" — normalize the LinkedIn URLs in column A to the full HTTPS format — remove any duplicate URLs — add the result to HeyReach list ID 5678 — write the add/update/fail status into column H
The cleanest imports come from treating the cleanup and the upload as one instruction, not two separate steps.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your LinkedIn prospects live. Ask it to add your leads to HeyReach with status writebacks in column F. See also how to export campaign performance stats into Excel or view the full HeyReach integration overview.