The Scenario
You've been at the company three weeks. Tomorrow morning is the IT integration review and someone has just sent you a calendar invite asking you to present "the current state of all Heyy channels." The previous person in this role left no documentation. You have access to the Heyy account. You have a blank Excel workbook. You have tonight.
The bad version:
- Open Heyy, navigate to Channels, read each channel's name, type, and status, type them into the workbook
- Realize the UI doesn't prominently display creation dates so you skip that column and hope no one asks
- Submit the file tomorrow and get asked: "Is this all of them? How do you know there isn't a third SMS channel that was deactivated?" — and have no answer
Channel inventory is supposed to give everyone a definitive picture. A manually-assembled one is only as complete as your patience.
The Easy Way: One Prompt in SheetXAI
SheetXAI lives inside your Excel workbook and pulls from Heyy's API directly. It fetches the complete channel list — including creation dates, statuses, and pagination that would otherwise slip past you — and writes everything to the workbook in one call.
List all Heyy channels and write their name, type, status, and creation date into my 'Channel Inventory' sheet — one channel per row; flag any inactive channel in column E as 'Inactive'
What You Get
- One row per channel with name, type, status, and creation date in columns A through D
- Column E shows 'Inactive' for any channel whose status is not active
- All pages of results are fetched — no channels missed because of pagination
- Creation dates in ISO format, sortable for timeline analysis
What If the Data Is Not Quite Ready
You need the channel list organized by type
The IT team wants WhatsApp channels grouped separately from SMS, Instagram, and Messenger for their integration map.
List all Heyy channels and write their details into my 'Channel Inventory' sheet — sort rows by type (WhatsApp first, then SMS, Instagram, Messenger) — name in column A, type in column B, status in column C, creation date in column D; flag inactive channels in column E as 'Inactive'
You need a count summary beneath the detail rows
The IT director wants to see total counts per channel type alongside the individual rows.
List all Heyy channels, write their name, type, status, and creation date into rows 2 onward of my 'Channel Inventory' sheet; then add a summary block below the last row with a count of channels per type and a count of inactive channels total
You need to compare against a prior list the previous director left
A 'Known Channels' worksheet from last year has a partial list. You want to see what's new, what's missing, and what changed status.
List all Heyy channels and write their name, type, status, and creation date into my 'Channel Inventory' sheet; then compare against the names in column A of my 'Known Channels' sheet — mark channels that are new (not in Known Channels) with 'NEW' in column F and channels in Known Channels that no longer appear in Heyy with 'REMOVED' in that sheet's column E
Full audit export ready for the 9 AM meeting
You need the complete channel list, a type breakdown, inactive flags, comparison against the prior list, and a second worksheet with only inactive channels — all ready before you walk in.
List all Heyy channels, write full details to 'Channel Inventory' sheet, flag inactive channels in column E, add a summary block with counts by type, compare against 'Known Channels' sheet marking new and removed channels, then copy all inactive rows to a second sheet called 'Inactive Channels'
You walk into the IT review with a workbook that took one prompt to build.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to pull your complete Heyy channel inventory and flag inactive entries. The same session can pull contact counts, template lists, or attribute catalogs. See also: Export Heyy message templates for compliance review and the Heyy integration overview.