The Scenario
Your proposal coordinator just left the team on short notice, mid-way through a capability statement for a new contract vehicle application. What they left behind is an Excel workbook with 40 task descriptions in column A and a note that says the NAICS and PSC codes need to be filled in for submission. The application is due Tuesday. You've never done this before, and neither has anyone else in the office.
The bad version:
- Search the SBA NAICS code lookup tool for the first task description, read through the results, guess at the most relevant code, record it manually.
- Open the PSC search separately, because NAICS and PSC live in different tools, find the category that seems closest to the task, write it down.
- Repeat 39 more times across two separate systems, knowing that your judgment on "most relevant" is probably inconsistent by row 20.
Nobody hired you to be a code classification specialist. The task descriptions existed because someone needed to describe work — not to trigger a multi-hour taxonomy exercise.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the task descriptions in your workbook and through its built-in HigherGov integration resolves the correct NAICS and PSC codes for each, writing them back with full titles and descriptions.
For each NAICS code prefix in column A, retrieve the full code, title, and description from HigherGov and fill columns B–D.
What You Get
- Column B: the complete, expanded NAICS code.
- Column C: the official NAICS title.
- Column D: the NAICS description as defined in the classification system.
- For PSC codes: the PSC code in column E, the full PSC name in column F, and the classification group in column G.
- Prefixes or categories with no direct match return the closest available code with a flag in column H noting it's an approximate match.
What If the Data Is Not Quite Ready
Column A has task descriptions, not code prefixes — you need to derive the codes from prose
For each task description in column A, identify the most relevant NAICS code from HigherGov that best matches the type of work described. Fill columns B–D with the full NAICS code, title, and description, and column E with your confidence level (High/Medium/Low) based on how closely the description maps to the code definition.
You need both NAICS and PSC codes for the same 40 rows in one pass
For each task description in column A, retrieve the most relevant NAICS code from HigherGov (columns B–D: code, title, description) and the most relevant PSC code (columns E–G: code, name, classification group).
Some codes returned don't align with your company's existing certifications, and you need to flag conflicts
For each task description in column A, retrieve the best-matching NAICS code from HigherGov and fill columns B–D. Then check whether the NAICS code in column B falls within the certified NAICS codes listed in column A of the Certifications worksheet. Flag mismatches as "Outside Cert Scope" in column E.
You need the full classification pass plus a plain-English description suitable for the capability statement narrative
For each task description in column A, retrieve the best-matching NAICS code and PSC code from HigherGov and fill columns B–G with code, title, and description for each. Then in column H, write a one-sentence plain-English summary of the work area suitable for inclusion in a capability statement.
Codes, classifications, and narrative — one prompt, one pass.
Try It
Open your capability statement workbook in Excel and get the 7-day free trial of SheetXAI. Ask it to resolve the NAICS and PSC codes for every task description. Then explore looking up contract vehicle details or return to the hub overview.