The Scenario
The proposal deadline is in five days. Your capture manager handed off a workbook of 30 active SAM.gov opportunity keys three weeks ago with a note: "Get the RFP documents from HigherGov when they drop." The documents have dropped. The proposal team is asking for download links. The links expire. And you've spent the last hour manually opening each opportunity in HigherGov, clicking through to the attachments tab, copying filenames, copying URLs, and pasting them into the workbook — one opportunity at a time.
The bad version:
- Open HigherGov for opportunity key #1, navigate to the attachments section, scan the list of documents, copy each filename and download URL into a new row beneath the parent opportunity in your workbook.
- Repeat for all 30 opportunity keys, being careful not to associate a document with the wrong parent row.
- Discover on opportunity #18 that some opportunities have seven attachments and others have none, which means your row structure is now completely inconsistent.
You're not the person who should be doing this. You should be reviewing the RFP, not copying URLs.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the opportunity keys in column A and through its built-in HigherGov integration retrieves all attached documents for each opportunity, writing filenames and download URLs directly to your workbook.
For each opportunity key in column A, retrieve all associated documents from HigherGov and add columns for document name, file type, and download URL.
What You Get
- New columns to the right of each opportunity: document name, file extension (PDF, DOCX, XLSX), and the direct download URL.
- For opportunities with multiple attachments, each document gets its own row with the parent opportunity key repeated in column A for traceability.
- Opportunities with no attached documents return "No attachments found" in the document name column.
- Download URLs are the live links from HigherGov, exactly as returned — ready to share with the proposal team.
What If the Data Is Not Quite Ready
Some opportunity keys in column A are award IDs, not solicitation keys
For each ID in column A, determine whether it is a solicitation opportunity key or a contract award ID. For solicitation keys, retrieve attached documents from HigherGov and fill columns B–D with document name, file type, and download URL. For award IDs, note "Award ID — no RFP documents" in column B.
You want the documents organized by type so the proposal team can find the PWS and QASP first
For each opportunity key in column A, retrieve all attached documents from HigherGov and fill columns B–D with document name, file type, and download URL. In column E, flag the document as "PWS," "QASP," "Amendment," or "Other" based on the filename keywords.
Your workbook has opportunity keys on Sheet1 but the proposal team needs the documents added to a separate Attachments worksheet
For each opportunity key in column A of the Opportunities worksheet, retrieve all attached documents from HigherGov and write the opportunity key, document name, file type, and download URL as new rows in the Attachments worksheet, one row per document.
You need to do the full document intake — pull attachments, flag expired links, and summarize the scope in one pass
For each opportunity key in column A, retrieve all attached documents from HigherGov and add document name, file type, and download URL in columns B–D. In column E, flag any URL that returns a non-200 status as "Expired." In column F, write a one-sentence description of what the document appears to contain based on its filename and file type.
Retrieval, expiry check, and intake summary — one prompt.
Try It
Open your opportunity tracker in Excel — the one with SAM.gov keys waiting for document links — and get the 7-day free trial of SheetXAI. Ask it to pull all attachments for every row. Then see how to import open grant opportunities or return to the hub overview.