The Scenario
You inherited this tracker from someone who left the company. It has 20 prime contract award IDs in column A of an Excel workbook and a note at the top that says "subcontract analysis — in progress." No other context. The contracts lead needs a teaming partner analysis by end of week: who is flowing subcontracts from each prime award, how much, and where. You've never pulled subcontract data from HigherGov before, and you have four other live proposals on your desk.
The bad version:
- Open HigherGov, look up the first prime contract award ID, navigate to the subawards section, read through the results, manually copy subcontractor name, award amount, place of performance, and modification date into new rows beneath the parent in your workbook.
- Repeat for 19 more award IDs, some of which have a dozen subcontractors and some of which have none.
- Realize mid-way through that you've been inconsistent about whether you're copying the original award amount or the most recent modification amount, and the contracts lead will notice.
The teaming analysis is supposed to help you decide which subcontractors to approach for your next proposal. A half-built dataset doesn't help that decision.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the prime contract award IDs in column A and through its built-in HigherGov integration retrieves all subcontract awards flowing from each, writing the results back to your workbook.
For each prime contract award ID in column A, retrieve all associated subcontract awards from HigherGov and fill in subcontractor name, award amount, place of performance, and modification date.
What You Get
- Each prime award ID expands into one row per subcontractor beneath it.
- Column B: subcontractor name.
- Column C: subcontract award amount.
- Column D: place of performance (state or city).
- Column E: most recent modification date.
- Prime award IDs with no subcontract data in HigherGov return "No subcontract records found" in column B.
- The prime award ID repeats in column A for each subcontractor row, so the parent relationship is traceable when you sort or filter.
What If the Data Is Not Quite Ready
Some award IDs in column A are grant IDs, not contract IDs
For each ID in column A, determine whether it is a federal contract award ID or a grant award ID. Retrieve subcontract records for contract IDs and subgrant records for grant IDs. Fill columns B–E with recipient name, award amount, place of performance, and modification date. Note the type (Contract/Grant) in column F.
You only want subcontractors above a specific dollar threshold for the teaming analysis
For each prime contract award ID in column A, retrieve all subcontract awards from HigherGov. Fill columns B–E with subcontractor name, award amount, place of performance, and modification date. Only include subcontract rows where the award amount is greater than $50,000.
Your workbook has prime award IDs on Sheet1 but you want the subcontractor data on a separate Teaming worksheet
For each prime contract award ID in column A of the Prime Awards worksheet, retrieve all associated subcontract awards from HigherGov and write them as new rows in the Teaming worksheet with columns for prime award ID, subcontractor name, award amount, place of performance, and modification date.
You need the full teaming picture — subcontractors, their total award history, and a flag for ones you've worked with before
For each prime contract award ID in column A, retrieve all subcontract awards from HigherGov and fill columns B–E with subcontractor name, award amount, place of performance, and modification date. For each subcontractor in column B, search HigherGov for their total federal subcontract award volume in the last three years and add it in column F. Then check each subcontractor name against column A of the Prior Partners worksheet and flag existing relationships as "Prior Partner" in column G.
One prompt surfaces the subcontracts, enriches with history, and flags your existing relationships.
Try It
Open your prime contract tracker in Excel and get the 7-day free trial of SheetXAI. Ask it to pull all subcontract awards for every award ID in column A. Then explore importing SLED contract opportunities or return to the hub overview.