The Scenario
One of your client's domains expired last week while it was parked on auto-renew at a registrar that no longer had a valid card on file. The client found out because a customer emailed them saying the website was gone. You are the account manager, and now there is a new item at the top of your priorities list: audit every domain in the agency's client portfolio before this happens again.
The bad version:
- Log in to the registrar portal for client one, find the domain management screen, note the expiry date, switch to the workbook, find the right row, type it in.
- Client two uses a different registrar. Client three uses two registrars. Client seven's IT contact manages their own renewals and you don't have portal access.
- Three hours in, you've covered 30 of 120 domains and the data is already inconsistent — some cells have dates formatted as MM/DD/YYYY and some as YYYY-MM-DD because you copied them from different registrar UIs.
You manage 120 client domains for 40 accounts. This audit was never going to be a one-afternoon job done by hand.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads each domain, calls Klazify's domain expiration endpoint, and writes registration date, expiry date, and days until expiry into dedicated columns — and can add a flag for anything that needs urgent attention.
For each domain in column A of the "Domain Portfolio" worksheet, call Klazify's expiration endpoint and write the registration date into column B, expiration date into column C, and days until expiry into column D — then add "RENEW SOON" in column E for any row where days until expiry in column D is under 60
What You Get
- Column B: domain registration date in ISO format.
- Column C: expiration date in ISO format — consistent formatting regardless of which registrar holds the domain.
- Column D: days remaining as an integer so you can sort ascending and see the most urgent renewals at the top.
- Column E: "RENEW SOON" flag for anything expiring within 60 days, blank otherwise.
- Domains that return no expiry data (private WHOIS, parked pages) get a blank row that's easy to filter and investigate separately.
What If the Data Is Not Quite Ready
You want a stricter alert threshold — flag anything under 90 days
For each domain in column A of the "Domain Portfolio" worksheet, call Klazify and write expiration date into column C and days until expiry into column D — add "RENEW SOON" in column E for any row where column D is under 90
The workbook has some domains with "www." prefixes that might affect the lookup
For each domain in column A of the "Domain Portfolio" worksheet, strip "www." before calling Klazify, write the cleaned domain back into column A, and populate expiration date and days until expiry into columns C and D
You want to group results by expiry urgency — critical, soon, and safe
For each domain in column A of the "Domain Portfolio" worksheet, call Klazify and write days until expiry into column D — then add "CRITICAL" in column E if column D is under 30, "SOON" if column D is between 30 and 90, and "SAFE" if column D is over 90
You also want to add the client name alongside each domain so the output is ready to send to account managers
For each domain in column A of the "Domain Portfolio" worksheet, call Klazify and write registration date into column C, expiration date into column D, days until expiry into column E, and a renewal urgency flag into column F — keep the client name in column B as-is so the final workbook can go directly to the account team
Expiry data, urgency tiers, and client context in one structured pass. The account team gets a workbook they can act on without any reformatting.
Try It
Get the 7-day free trial of SheetXAI and open your domain portfolio workbook. Ask it to pull expiry dates from Klazify for every domain and flag anything due within your chosen window. See also: Fetch Company Logo URLs for a Domain List and the Klazify integration overview.