The Scenario
You are a marketing operations lead. The quarterly CRM audit is due end of week and one item on the checklist is reconciling your Mailtrap unsubscribed contacts against the suppression list in your CRM.
There are roughly 2,000 unsubscribed contacts in Mailtrap. You need them in an Excel workbook to run the comparison. You have never used Mailtrap's contact export API.
The slow version:
- You look for an "Export unsubscribed" button. You find an async export that requires triggering a job and waiting.
- You trigger the job with the wrong filter, re-trigger with the right one, wait again
- You download the file, find the column names differ from your workbook template
- You reformat for 30 minutes before the VLOOKUP will run
- The audit spills into Friday.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that triggers the Mailtrap export job, waits for it to finish, and pulls the results directly into the workbook.
Open the SheetXAI sidebar and type:
Create a Mailtrap contact export job filtered to unsubscribed contacts, wait for it to finish, then fetch the results and write each contact's email and unsubscribe date into columns A and B of the Exports tab.
SheetXAI triggers the export, polls until it completes, fetches the download, and writes 2,000 rows into the workbook. The async complexity is invisible.
What You Get
A clean export in the workbook ready for reconciliation:
- Column A — unsubscribed email address
- Column B — unsubscribe date
- No manual download, no column renaming
Once the rows are in the workbook, ask SheetXAI to cross-reference against your CRM suppression column in the same step.
What If the Data Is Not Quite Ready
Contact export reconciliations surface more complexity once the data lands. SheetXAI handles follow-on analysis in the same prompt.
When you need more fields than just email and date
Create a Mailtrap contact export filtered to unsubscribed contacts. Once complete, write each contact's email, first name, last name, and subscription status into columns A through D of the Exports tab.
When you want to cross-reference immediately after the export
Create a Mailtrap contact export filtered to unsubscribed contacts. Once complete, write emails into column A and unsubscribe dates into column B. Then cross-reference column A against the CRM suppression list in column F. Write "BOTH SYSTEMS" in column C for addresses in both, and "MAILTRAP ONLY" for addresses only in the Mailtrap export.
When the export should be scoped to a specific contact list
Export all contacts from Mailtrap contact list ID [list_id] filtered to unsubscribed status. Once the job completes, write email, unsubscribe date, and list ID into columns A through C of the Exports tab.
When you need a deduplicated reconciliation with summary counts for the audit report
Create a Mailtrap contact export filtered to unsubscribed contacts. Once complete, write all emails and unsubscribe dates into columns A and B. Deduplicate by email. Cross-reference column A against the CRM suppression list in column E. Write a summary in cell D1: total Mailtrap unsubscribes, total CRM suppressions, addresses in both, and addresses in Mailtrap only.
The pattern: trigger, wait, import, and analyze in one prompt. The async job management is handled so you can focus on the reconciliation.
Try It
Get the 7-day free trial of SheetXAI and open any workbook where you manage contact compliance, then ask it to pull the Mailtrap export. The Mailtrap integration is included in every SheetXAI plan. See also how to flag suppressed addresses in an active subscriber list or the Mailtrap in Excel overview.