The Scenario
The QA team wrapped up a two-week testing cycle. There are 60 bug items sitting in the 'In Review' group on the bug-tracking board that have been confirmed resolved — they all need to move to 'Done'. The QA lead has the item IDs in an Excel workbook from the daily standup logs. Moving them one by one in the monday.com UI is not something anyone wants to do on a Thursday afternoon.
The bad version:
- Open monday.com, search for the first item ID, click on the item, drag it to the 'Done' group, or use the group dropdown — one item at a time.
- After 20 items, lose your place because monday.com refreshed the board view.
- Discover that three items were already in 'Done' from a different team member — check if you accidentally double-moved anything.
- Spend 10 minutes reconciling the 'Done' group to confirm nothing looks wrong.
Sixty items. Each requiring navigation, a click, a drag or dropdown, and a verification that it landed correctly. That's an afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the item IDs, talks to monday.com through its built-in integration, and moves every item in one operation.
For each item ID in my Excel 'Escalations' table, move it to the board listed in column B and the group listed in column C
What You Get
- All 60 items moved to the 'Done' group in one operation.
- Items already in 'Done' skipped without error.
- Items not found on the board flagged in column B with "Not found."
- A completion count written at the bottom of the operation log.
What If the Data Is Not Quite Ready
Some items should move to different groups based on resolution type
For each row in the 'Resolved Bugs' Excel table, move the monday.com item in column A to the group named in column B on board 445566778. If column B is blank, move to 'Done' by default
Some item IDs are from a different board that also needs updates
Move items in rows 1-40 of the 'Resolved Bugs' Excel table to the 'Done' group on board 445566778, and items in rows 41-60 to the 'Closed' group on board 334455667. Write the target board and group for each row into columns B and C
You need to add a completion comment to each item before moving it
For each item ID in column A of the 'Resolved Bugs' Excel table, post the message "Resolved in QA cycle — moving to Done" as a monday.com update, then move the item to the 'Done' group on board 445566778
Kill chain: validate IDs, post a comment, move items, and log results in one prompt
In the 'Resolved Bugs' Excel table, validate each item ID in column A against board 445566778 — flag any not found in column C. For all valid items, post the comment in column B as a monday.com update, then move each item to the 'Done' group. Write the move status into column D.
Validation, commenting, and moving in one prompt — no back-and-forth between runs.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your QA team tracks resolved bugs or completed tasks, then ask SheetXAI to move them in monday.com. See also: Post update comments in bulk and the monday.com hub overview.