The Scenario
It's the third week of the quarter, and your finance lead has flagged a discrepancy. The total in your revenue tracking workbook doesn't match what's showing up in the bank. The MoonClerk dashboard looks right. The workbook doesn't. And the last time someone updated it manually was six weeks ago.
The bad version:
- Log into MoonClerk, go to the Payments section, set the date range to the last 90 days, and download a CSV
- Open the CSV in a separate Excel window, fix the date column because Excel auto-converts MoonClerk's date format into a serial number, reorder the columns to match the workbook, and delete the columns you don't need
- Paste the result into the 'Q1 Payments' worksheet, realize the status labels don't match the filter you built earlier, and spend another twenty minutes cleaning up
Every reconciliation cycle starts the same way. The bank statement is fixed. The workbook is always the thing that needs catching up. And the cleanup time doesn't show up anywhere in your workday — it just quietly eats into it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads what's in the workbook and, through its built-in MoonClerk integration, can pull payment data directly into your worksheet — so the workbook catches up to MoonClerk rather than the other way around.
Pull all failed and refunded MoonClerk payments and write them into my Excel sheet with customer name, amount, and failure status in columns A through C
What You Get
- One row per failed or refunded payment written to the specified worksheet
- Columns A through C: customer name, payment amount, and failure status (exactly as MoonClerk stores them)
- Both failed and refunded payments are included — filtered in by the prompt, not by a post-import formula
- If the worksheet has existing headers in row 1, SheetXAI writes below them; if it's blank, it creates the headers
What If the Data Is Not Quite Ready
I want all payments from the quarter — not just failures — for a full reconciliation
List all MoonClerk payments from the last 90 days and write the payment date, amount, status, customer name, and form name into my Excel 'Q1 Payments' worksheet — one row per payment, include all statuses
The status labels don't match my existing filter dropdown
List all MoonClerk payments from the last 90 days and write them into 'Q1 Payments' — normalize the status to 'Paid', 'Failed', or 'Refunded' so it matches my column C validation list
I need to match against bank deposit totals in a second worksheet
Pull all MoonClerk payments from the last 90 days into the 'Payments Raw' worksheet, then look up each payment date in the 'Bank Deposits' worksheet and write the corresponding deposit total in a new column called 'Matched Deposit' — flag any payment date with no match as 'Unmatched'
Full reconciliation with cleanup in one shot
Fetch all MoonClerk payments from the last 90 days, write them into 'Q1 Payments' with date, amount, status, customer name, and form name, normalize status labels to 'Paid' / 'Failed' / 'Refunded', add a totals row at the bottom summing Paid amounts, and skip any row where the customer email contains 'test'
One prompt handles the pull, the normalization, the filter exclusions, and the summary row — so the workbook is reconciliation-ready when the prompt finishes.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where you track revenue or bank reconciliations — ask it to pull the last quarter's MoonClerk payments into your worksheet. See also: analyzing payment success vs. failure rates by form and the full MoonClerk integration overview.