The Scenario
An email operations manager got a directive to consolidate the company's Moosend lists before the next contract renewal. There are somewhere between 15 and 25 lists — nobody is entirely sure — and the goal is a single Excel workbook showing every list name, subscriber count, unsubscribe count, creation date, and status. From there, the team will decide what to merge and what to archive.
The bad version:
- Open Moosend, go to mailing lists, look at the first list, note the name and subscriber count, switch to Excel, type it in
- Do this for 15 lists — or 25, depending on how many there actually are — switching windows each time, manually typing numbers that Moosend is already storing
- Finish and realize you forgot the creation date for lists 4, 7, and 11 — go back and fill those in
The inventory doesn't require judgment. It requires a cursor and 20 minutes of tedium, neither of which are in short supply but both of which could be doing something else.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to Moosend through its built-in integration, fetches every mailing list in your account, and writes the full inventory into your workbook — in one pass, with no manual copying.
Fetch all Moosend mailing lists with subscriber statistics and write the list name, total active subscribers, total unsubscribes, and bounce count into my Excel 'List Audit' worksheet
What You Get
- Every Moosend list appears as a row in the 'List Audit' worksheet
- Subscriber count, unsubscribe count, bounce count, and creation date all land in separate columns
- The inventory is repeatable — run it again after the consolidation project and the numbers update automatically
What If the Data Is Not Quite Ready
You want to flag lists that are candidates for archiving
List all Moosend mailing lists and write name, subscriber count, and creation date into columns A through C of the 'List Audit' worksheet — write 'ARCHIVE CANDIDATE' in column D if subscriber count is under 100 or creation date is before 2024-01-01
You want the table sorted by subscriber count
Fetch all Moosend mailing lists with subscriber statistics and write list name, total active subscribers, total unsubscribes, and bounce count into the 'List Audit' worksheet — sorted by total active subscribers descending
You want a bounce rate column calculated from the raw numbers
List all Moosend mailing lists and write name, active subscribers, and bounce count into columns A through C of the 'List Audit' worksheet — calculate bounce rate as bounce_count divided by active_subscribers and write it into column D formatted as a percentage
Full consolidation audit: pull all lists, flag candidates, and summarize
Fetch all Moosend mailing lists — write name, subscriber count, unsubscribe count, and creation date into columns A through D of the 'List Audit' worksheet — flag 'MERGE' in column E where subscriber count is under 200, 'ACTIVE' where it's 200 or above — then write the total active subscriber count across all lists into cell G1
Running the pull, the flags, and the total together means the inventory lands ready for the consolidation meeting without any follow-up formulas.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook, then ask SheetXAI to pull a complete inventory of your Moosend mailing lists in one pass. See also the Bulk Create Custom Fields spoke or the full Moosend overview.