The Scenario
Your sprint review ended an hour ago. You are the scrum master. Forty tasks need new priorities and, for twelve of them, updated due dates. The reprioritization decisions are already captured in the workbook: task IDs in column A, new priorities in column B, new due dates (where applicable) in column C. Motion still shows the old values.
Last sprint you did this by hand. You opened each task, changed the priority dropdown, saved, moved on. It took 40 minutes and you still went over your own deadline by half an hour.
The bad version:
- Open Motion. Search for task ID from row 1. Click the task. Find the priority dropdown. Change it. If column C has a date, find the due date field. Update it. Save.
- Go back to the task list. Search for the next ID. Motion clears the search field each time.
- At task 18, you realize you accidentally set "Medium" instead of "ASAP" because the priority dropdown options are ordered differently than you expected. Fix it.
- At task 30, wonder if you have been writing the right IDs to the right tasks. There is no audit trail in Motion's UI for what you just changed.
The sprint is live. The team is looking at the wrong priorities.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the task IDs and new values from your workbook and sends the updates to Motion directly. Open the sidebar and ask.
Read task IDs from column A and new due dates from column B, then update each Motion task's due date accordingly.
What You Get
- All 40 Motion tasks updated with new priority values from column B.
- Tasks with a new due date in column C updated in the same pass.
- Any row where the task ID is not found in Motion surfaces an error note — no silent misses.
What If the Data Is Not Quite Ready
Priority values in the workbook do not match Motion's accepted labels
Your workbook uses H/M/L for priority but Motion expects ASAP/Medium/Low.
For each row in this workbook, normalize the priority in column B so that H maps to ASAP, M maps to Medium, and L maps to Low. Then update the Motion task whose ID is in column A with the normalized priority.
You only want to update tasks where something actually changed
The workbook has all 40 tasks but only 22 have new values — updating the rest wastes API calls.
For each row in this workbook where column D says "changed", update the Motion task whose ID is in column A — set priority to column B and, if column C is not blank, update the due date to column C.
Some task IDs have been deleted from Motion since the workbook was last synced
Read task IDs from column A and new priorities from column B. For each row, update the Motion task priority. If the task is not found, write "not found" in column D. If the update succeeds, write "updated" in column D.
Full reprioritization — normalize values, update priorities and due dates, and report status in one pass
The complete sprint update: normalize priority labels, apply priorities and due dates, write a status for every row.
In this workbook, normalize column B so that H maps to ASAP, M maps to Medium, and L stays as Low. For each row, update the Motion task whose ID is in column A — set priority to the normalized column B value and, if column C is not blank, update the due date to column C. Write "updated" or "error: [reason]" in column D for every row.
One prompt handles what used to take 40 minutes of task-by-task editing.
Try It
Open your sprint reprioritization workbook with task IDs and new priority values, then Get the 7-day free trial of SheetXAI and ask it to apply the batch update to Motion. For related workflows, see how to bulk-create Motion tasks from an Excel sprint workbook or update custom field values on Motion tasks.