The Scenario
You are a portfolio director at a consulting firm. You oversee five client Motion workspaces. The managing partner asked for a governance report before the quarterly partners meeting — workspace names, types, available statuses, configured labels, all five workspaces, one Excel workbook.
You have admin access. You have never had to produce this before. The partners meeting is Thursday. Today is Tuesday.
You open Motion and realize that the configuration details you need are spread across five separate Settings panels, each with their own status and label lists.
The bad version:
- Open Workspace 1. Settings. Find statuses. Copy them into a workbook cell.
- Open Workspace 2. Settings. Realize the statuses are in a different menu location — this workspace was set up by a different admin.
- Copy statuses. Then labels. Then switch to Workspace 3.
- By Workspace 4 you have three workbooks open, inconsistent column formatting, and are genuinely unsure whether you captured labels for Workspace 2.
The governance report is due in 36 hours. Manual settings archaeology across five Motion workspaces is not how they will be spent.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads Motion's workspace configurations and structures the data into a clean worksheet. Open the sidebar and ask.
Fetch all workspaces from Motion and for each list the workspace name, team name, and all configured status values — write into one row per workspace.
What You Get
- One row per workspace with workspace name, team name, and all configured statuses.
- Consistent formatting across all five workspaces — no Settings panel navigation.
- Ready to paste into the governance report or extend with a labels column.
What If the Data Is Not Quite Ready
You need both statuses and labels in the inventory
The partners report calls for labels alongside statuses.
List all Motion workspaces I have access to and write each workspace name, ID, type, and available status labels to this sheet — one row per workspace.
You want one row per status for easier filtering
The compliance team wants to filter by status name across workspaces.
Fetch all Motion workspaces and write one row per status value, including the workspace name, workspace ID, and the status name — one row per status, not one row per workspace.
You need to flag status inconsistencies across workspaces
Two workspaces might call the same stage different things — the governance team wants to see where that happens.
Fetch all Motion workspaces and write workspace name and status values to Sheet1. In Sheet2, list every unique status name across all workspaces and flag any status that does not appear in all five workspaces as INCONSISTENT.
Full governance report in one pass — workspaces, statuses, labels, inconsistencies, and a summary count
The partners want the full picture in one workbook.
Fetch all Motion workspaces. Write workspace name, type, configured statuses, and configured labels to the Detail worksheet — one row per workspace. In the Inconsistencies worksheet, flag any status or label name that does not appear in every workspace. In the Summary worksheet, write one row per workspace showing workspace name, total status count, and total label count.
One prompt builds the governance document your partners asked for.
Try It
Open your governance workbook or a blank Excel file, then Get the 7-day free trial of SheetXAI and ask it to export a complete inventory of your Motion workspaces. For related workflows, see how to export Motion workspace users or export recurring tasks for a workload audit.