The Scenario
You are an engineering manager. A new cohort of fifteen contractors starts Monday. Each one needs collaborator access to one or more specific Neon projects. The assignments came from the staffing coordinator as an Excel workbook on SharePoint: column A has email addresses, column B has project IDs.
It is Friday afternoon.
The bad version of the next hour:
- Open the Neon dashboard
- Navigate to project one, find the Collaborators section, type the email, send the invite
- Navigate to project two, repeat
- Some contractors have two project assignments so you navigate the same email twice
- By contractor ten you have lost track of which invites went out
- You leave for the weekend unsure if contractor fourteen's invite actually went through.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads the assignment workbook and sends each collaborator invitation through the Neon API, tracking the status per row.
Open the SheetXAI sidebar and type:
Grant project access in Neon for all rows in my Excel sheet — each row has an email and project ID — then mark each row in column C as ADDED or FAILED.
SheetXAI iterates through all fifteen rows, sends each invitation, and writes the status into column C. Every assignment is documented before the weekend.
What You Get
A complete onboarding tracker with:
- Column C — ADDED or FAILED for each row
- Full row coverage — every email-project pair in the workbook is processed
- Audit trail — the status column confirms who was added to which project
Contractors already on a project get a clear status in column C rather than a duplicate invitation.
What If the Data Is Not Quite Ready
Staffing workbooks almost always have formatting inconsistencies. SheetXAI handles them in the same prompt.
When email addresses have trailing spaces or mixed case
Trim and lowercase all email addresses in column A. Then add each email as a collaborator on the Neon project in column B and write ADDED or FAILED into column C.
When one contractor needs access to multiple projects
Some contractors have multiple rows (same email, different project IDs). That is expected.
For each row in my workbook with an email in column A and project ID in column B, add that email as a collaborator. Write ADDED or FAILED into column C. Contractors with multiple rows are processed for each row independently.
When you only want to process confirmed contractors
The staffing coordinator added a Status column. Some contractors are still "Pending."
Filter to rows where the Status column says 'Confirmed'. Add those emails as collaborators on the Neon projects in column B and write ADDED or FAILED into column C.
When the manager wants a summary for the onboarding email
Add each email in column A as a collaborator on the Neon project in column B and write ADDED or FAILED into column C. Then write a summary in cell E1 listing: total invitations sent, total failures with project IDs, and a count of contractors who now have access.
The pattern: one prompt sends all the invitations and produces the documentation your onboarding process needs.
Try It
Get the 7-day free trial of SheetXAI and open any contractor assignment workbook with email addresses and Neon project IDs, then ask it to add the collaborators. The Neon integration is included in every plan. See also how to bulk-invite members to a Neon organization from Excel or the Neon in Excel overview.