Bulk Delete Ninox Records Using IDs From a Excel

The Scenario

You ran a data cleanup audit last quarter. The result was an Excel workbook with 200 Ninox record IDs — obsolete entries that accumulated over eighteen months and should have been deleted long ago. The audit signed off. The list is final. The records need to go.

You have Ninox access and deletion permissions on the table in question. You also have 200 rows to work through.

The bad version:

1. Open Ninox, navigate to the right database and table, use the search or filter to find the first record ID from your workbook.
2. Open the record, confirm it's the right one, click delete, confirm the deletion dialog.
3. Return to the workbook, cross off row 1, go back to Ninox, find the next ID.

At roughly two minutes per record, 200 records is a six-hour afternoon. And if Ninox's search doesn't surface the record by ID directly, you're looking up each one by other fields first.

Nobody hired you to click delete 200 times. The audit took two weeks. The cleanup should not take longer than the audit.

The Easy Way: One Prompt in SheetXAI

SheetXAI is an AI agent that lives inside your Excel workbook. It reads the record IDs already in your workbook and can pass deletion commands to Ninox through its built-in integration — running the full batch in one go.

A2:A200 in this Excel sheet contains Ninox record IDs to delete — remove all of them from my Ninox CRM table

What You Get

• All 200 records deleted from the specified Ninox table in one command
• SheetXAI writes a status column next to each ID — "deleted" for successes, the error message for any that didn't go through (record not found, permission denied, already deleted)
• You get a sidebar summary: how many succeeded, how many failed, and the IDs that need manual follow-up

What If the Data Is Not Quite Ready

Some IDs in the list may already have been deleted in a previous cleanup pass

A2:A200 has Ninox record IDs — delete each one from the CRM table, and if a record is already gone, write "already deleted" in column B instead of an error

The table ID and database ID are in the workbook rather than hardcoded

Cell B1 has the Ninox database ID and cell B2 has the table ID — delete all record IDs in column A from that table and write the result status into column B for each row

You want to do a dry run before committing the deletions

A2:A200 has Ninox record IDs — for each one, check whether the record exists in the CRM table and write "exists" or "not found" into column B without deleting anything yet

You want cleanup, verification, and deletion in one pass

A2:A200 has 200 Ninox record IDs — first check each one exists in the CRM table, write "exists" or "not found" into column B, then delete only the ones that exist and write the final status into column C

That last prompt runs the verification and the deletion together, so you end up with a complete audit trail in columns B and C without running the process twice.

Try It

Get the 7-day free trial of SheetXAI and open the workbook with your cleanup audit record IDs, then ask it to run the batch deletion against your Ninox table. See also Look Up Ninox Database IDs From a List of Names in an Excel workbook or the full Ninox integration overview.