The Scenario
You're a platform administrator overseeing a shared NocoDB deployment used by eight departments. Every quarter, leadership asks you to submit a resource consumption report. Last quarter you put together the numbers by hand — opened the NocoDB meta panel, clicked through three pages to find table counts, opened another section for view counts, tried to remember where the user count lived. This quarter, it's going on an Excel workbook that gets shared with the CTO the morning of the quarterly review.
The bad version:
- Log into the NocoDB admin meta panel and locate the aggregated statistics section.
- Read the table count, view count, and user count from the UI and manually type each number into the workbook.
- Double-check by refreshing the panel — because you're not confident you read the right number from the right field the first time.
Your job is to own the deployment, not transcribe its stats. The report is a formality, and formalities shouldn't eat the hour before an executive meeting.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to your NocoDB instance and can fetch the aggregated metadata in one call, writing each stat into the exact cell you specify.
Fetch NocoDB instance statistics — total tables, views, and users — and paste them into this Excel dashboard sheet starting at cell B2
What You Get
- Cell B2 receives the total table count across the entire NocoDB instance.
- Cell B3 receives the total view count.
- Cell B4 receives the total user count.
- If you have labels already in column A, the workbook is immediately ready to share.
What If the Data Is Not Quite Ready
You also need base count and the worksheet has a different layout
Fetch NocoDB instance stats — write total tables into C5, total views into C6, total bases into C7, and total users into C8
The workbook is a dashboard with a timestamp column
Get NocoDB instance stats — table count, view count, base count — and write them into cells B2 through B4, then write today's date into cell B1 as a report timestamp
You need to compare this quarter to last quarter, which is already in column B
Fetch current NocoDB instance stats and write table count in C2, view count in C3, base count in C4 — then in column D calculate the change from column B to column C for each row
Full kill-chain: fetch stats, populate the dashboard, flag any metric above a threshold, and add a report header
Get NocoDB instance stats — table count into B2, view count into B3, base count into B4, user count into B5 — write today's date into A1 as 'Report as of [date]' — then in column C, next to any metric where the value exceeds 500, write 'REVIEW' — leave column C blank otherwise
One prompt fills the dashboard, adds the timestamp, and flags the metrics that need attention.
Try It
Get the 7-day free trial of SheetXAI and open your quarterly capacity report workbook, then ask it to pull the NocoDB instance stats directly into the cells you use for leadership reporting. Also useful: Export a Full NocoDB Workspace and Base Inventory Into an Excel workbook and the NocoDB integration overview.