The Scenario
You're a technical writer and you've been handed a handoff document from a developer who left: a Excel workbook with 20 Notion page IDs for the existing API documentation. You need to review all 20 pages for accuracy before the next release. Clicking into each page, reading, copying, switching back to the workbook to make notes, and repeating 20 times is not a workflow — it's context-switching torture. You need the full text of each page in the workbook so you can work through them in one place.
The bad version:
- Open the first Notion page, select all text, copy, switch to the workbook, paste into a cell — watch the formatting collapse into a single wall of unformatted text with no line breaks.
- Realize that Notion's copy-paste loses block structure entirely, so heading hierarchy and code blocks are gone.
- Do this 19 more times, then spend an additional hour trying to figure out which sections had what structure from the collapsed paste.
Review work should be about reading and editing, not about fighting formatting between two applications.
The Easy Way: One Prompt in SheetXAI
SheetXAI connects to Notion directly and fetches page content as markdown — preserving heading structure and block hierarchy — then writes it into adjacent cells in your workbook.
Column A has Notion page IDs — fetch the full markdown content of each page and write it into column B
What You Get
- Column B fills with the full markdown content of each corresponding Notion page — headings, paragraphs, code blocks, and lists in markdown syntax.
- Pages that return errors (deleted, access-restricted) are flagged in column B with the specific error so you know which IDs need attention.
- No click-through required — all 20 pages land in the workbook in one run.
What If the Data Is Not Quite Ready
You only need specific sections of each page, not the full content
Column A has Notion page IDs — fetch each page's content and extract only the section under the heading API Reference, write that section's markdown to column B
Rather than fetching everything and manually finding the section, SheetXAI pulls only the block under the named heading.
Some pages are very long — you need a summary instead of full content
Column A has Notion page IDs — fetch each page and write a one-paragraph summary of the main content to column B rather than the full text
Useful for triage: which pages need a full review versus which are clearly outdated from the summary alone.
You need the content plus the last-edited date for each page
Column A has Notion page IDs — fetch the full markdown content and write it to column B — write the last-edited timestamp to column C
Knowing when a page was last updated tells you which ones are likely to be stale even before reading them.
The kill chain — fetch content, check for outdated API version mentions, flag and summarize
For each page ID in column A: fetch the full content and write it to column B — scan for mentions of API version v1 or v2 and write "outdated: version reference found" in column C if found, "ok" if not — write a one-paragraph summary to column D
One pass: content retrieval, pattern scan, flagging, summarization. Column C gives you a triage list, column D gives you the overview without reading 20 full pages.
When the scan and the fetch happen in one prompt, the triage list is ready before you open the first page.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook with your Notion page IDs. Ask SheetXAI to pull all the content into the workbook so you can work through the review without leaving the spreadsheet. Also worth reading: bulk-replace-page-content for pushing the revised content back, and the hub overview for all Notion workflows.