The Scenario
Black Friday was six months ago. The promotional campaign is long over, and your Payhip account still has 120 coupons from it — all expired, none valid, all cluttering the coupon manager you open every time you need to create something new. A teammate who has since left the company maintained the original coupon list in an Excel workbook. The coupon IDs are in column A, still there, in the "BF Cleanup" worksheet.
The bad version:
- Open the Payhip coupon manager and find the first expired coupon ID from your workbook.
- Click the coupon, find the delete option, confirm the deletion, and wait for the page to reload.
- Search for the next ID, repeat — knowing there are 119 more after this one.
Your coupon manager will be clean eventually. But cleaning it is exactly the sort of invisible maintenance work that nobody schedules, never makes it into a meeting, and ends up happening late on a Thursday when you finally run out of patience with the clutter.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook and talks to Payhip on your behalf. You describe the task; it handles the calls.
Delete every Payhip coupon whose ID is listed in column A of the "BF Cleanup" worksheet.
What You Get
- Each coupon ID in column A is sent to Payhip for deletion.
- A status column written back to the worksheet showing "Deleted" for successful removals and any error message (coupon not found, already deleted, etc.) for rows that didn't complete.
- The full batch runs without you returning to Payhip's UI.
What If the Data Is Not Quite Ready
Only some rows are marked for deletion — others should stay
For each row in the "BF Cleanup" worksheet where column C says "expired", delete the corresponding Payhip coupon using the ID in column B. Leave all other rows untouched and write the deletion status in column D.
The coupon IDs have leading whitespace or inconsistent formatting
Strip any whitespace from the coupon IDs in column A of the "BF Cleanup" worksheet, then delete each matching Payhip coupon. Write "Deleted" or the error reason into column B.
You want to audit what's in Payhip first, then delete
For each coupon ID in column A of the "BF Cleanup" worksheet, check its current status in Payhip and write the result (active, expired, not found) into column B. Then delete only the rows where column B is "expired" and write the deletion confirmation into column C.
Full cleanup in one shot — deduplicate IDs, skip blanks, delete, log results
Check column A of the "BF Cleanup" worksheet for duplicate or blank coupon IDs — flag duplicates in column C and skip blanks. For all remaining unique IDs, delete the corresponding Payhip coupon and write "Deleted" or the error reason into column B.
The whole cleanup runs from the workbook — no toggling between Payhip's UI and your ID list.
Try It
Get the 7-day free trial of SheetXAI and open the workbook holding your expired coupon IDs, then ask it to clear them from Payhip in a single pass. For the next step in managing your coupon library, see Update Payhip Coupon Limits and Expiry Dates From an Excel workbook or return to the Payhip integration overview.