The Scenario
You are a RevOps manager. It is the third week of the month and your monthly cost review is on Thursday. Your VP of Growth wants to know which Phantoms consumed the most execution minutes last month, which agents have not run in 30 days, and whether the team is within credit budget.
All of that data is inside PhantomBuster's usage statistics. None of it is automatically in your Excel workbook.
The bad version of this Thursday:
- You log into PhantomBuster and start writing down agent names from the dashboard
- You find the usage section and download a CSV
- The CSV uses internal agent IDs, not names
- You open the CSV in Excel and spend an hour adding a lookup column to match IDs to names from a second export
- You calculate execution minutes per agent with a SUMIF formula and realize two agents share similar names and might be getting combined incorrectly
- You walk into the Thursday review, unsure whether the dormant agent count is 3 or 5 depending on how you read the timestamps.
The fast version is one prompt before the meeting.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that pulls PhantomBuster agent data and usage stats in one call, with human-readable names, so you never have to reconcile IDs against a second lookup export.
Open the SheetXAI sidebar and type:
Fetch the PhantomBuster agent usage export CSV for this organisation and load each agent name, launch count, total execution minutes, and last run date into columns A through D.
SheetXAI retrieves the usage data from PhantomBuster's API, maps IDs to readable names, and writes the structured output into the workbook. No ID lookup, no SUMIF across two exports.
What You Get
A clean usage report in your Excel workbook covering every Phantom in the account:
- Column A — agent name (human-readable)
- Column B — total launch count for the period
- Column C — total execution minutes consumed
- Column D — last run date
Sort by column C to find the biggest credit consumers. Filter column D for dates older than 30 days to find dormant agents. The VP of Growth gets a pivot-table-ready file, not a raw export that still needs an hour of work.
What If the Data Is Not Quite Ready
Usage data often needs framing before it is useful in a review. SheetXAI adds context in the same prompt.
When you need to flag dormant agents inline
You want the dormant label in the workbook, not just as a filtered view, so it is obvious in the meeting.
List all PhantomBuster agents for this account, write agent name, ID, status, and last run timestamp into columns A through D, then flag in column E any agent that has not run in the last 30 days with DORMANT.
When you need to rank by credit consumption
The VP wants to see the top five credit consumers at the top of the report without sorting manually.
Fetch the PhantomBuster usage export and write agent name, launch count, and execution minutes into columns A through C. Sort the workbook by execution minutes descending. In column D, write TOP CONSUMER for the top 5 rows.
When you want to add a cost estimate alongside the usage figures
Your organization pays per execution minute and you want the dollar figure next to the minutes in the review.
Write all PhantomBuster agent usage into columns A through D with agent name, launch count, execution minutes, and last run date. In column E, calculate estimated cost by multiplying column C by 0.003 and format as currency. Sum column E in the last row and label it TOTAL ESTIMATED COST.
When you need the full cost review ready in one prompt: pull, flag dormant, rank, and estimate cost
The review is at 2 PM and it is 1 PM.
Fetch all PhantomBuster agent usage for this account. Write agent name, launch count, execution minutes, and last run date into columns A through D. Sort by execution minutes descending. In column E, write DORMANT for any agent last run more than 30 days ago. In column F, calculate estimated cost at $0.003 per execution minute, formatted as currency. In column G, write TOP 5 for the five agents with the highest execution minutes. Sum column F in the last data row and label it TOTAL.
The pattern: the review document is the deliverable, not a raw export you still have to format in the meeting room.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook, then ask it to pull your PhantomBuster agent usage into the workbook. The PhantomBuster integration is included in every SheetXAI plan. For related workflows, see how to list all Phantom agents for an infrastructure audit or the PhantomBuster in Excel overview.