The Scenario
You are a data privacy officer. Your legal team received a GDPR deletion request covering 80 former customers. Each one needs to be anonymized in ProAbono, but ProAbono only allows anonymization if the customer has no active subscriptions and no open invoices.
The 80 customer references are already in column A of an Excel workbook. You need to process each one, check eligibility, attempt anonymization, and write the outcome back to column B. The data protection authority expects confirmation of completion within 30 days. It is day 12.
The bad version:
- You open ProAbono and look up the first customer reference
- You check their subscription status, check their invoices, confirm they qualify, anonymize
- Account 3 has an open invoice and you have to manually note "ineligible — open invoice" somewhere
- Account 11 is not found in ProAbono because their reference was from the old system
- By customer 20 you are keeping track of results in a separate text file because the ProAbono UI does not export a processing log
- You miss the 30-day deadline because you ran out of time on the last week.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that can check eligibility and attempt anonymization for each customer reference, writing the result back to the workbook.
Open the SheetXAI sidebar and type:
For each customer reference in column A of this workbook, check if they qualify for ProAbono anonymization: no active subscriptions and no open invoices. If they qualify, attempt to anonymize them and write 'anonymized' into column B. If they do not qualify, write the reason (e.g. 'ineligible — active subscription' or 'ineligible — open invoice'). If the reference is not found, write 'not found'. Skip any rows where column B is already filled.
SheetXAI works through column A, checks each customer's eligibility in ProAbono, attempts anonymization where possible, and writes the outcome to column B. The processing log is in the workbook.
What You Get
A complete GDPR processing log in column B:
- "anonymized" for every successfully processed customer
- Specific ineligibility reason for customers who could not be processed
- "not found" for references that do not exist in ProAbono
- Idempotent — rows with column B already filled are skipped, so you can rerun after resolving ineligible cases
The log is in the workbook, not in a text file you have to reconcile later. You can share column B with legal as the processing record.
What If the Data Is Not Quite Ready
GDPR deletion requests always have edge cases. SheetXAI handles them inline.
When some customers have active subscriptions that should be cancelled first
Legal says you should cancel active subscriptions before anonymizing where the customer has requested both.
For each customer reference in column A, first cancel any active ProAbono subscriptions, then attempt to anonymize the customer. Write the outcome into column B: 'subscription cancelled then anonymized', 'anonymized', 'could not cancel — error', or 'not found'.
When the reference format in the workbook does not match ProAbono
The legal team exported customer IDs from the CRM and some have a "CRM-" prefix that ProAbono does not use.
Before processing, strip any "CRM-" prefix from the references in column A and write the cleaned references into column C. Then use column C to check eligibility and attempt anonymization, writing the result into column B.
When you need to process only the ineligible ones after resolving their issues
You cleared the open invoices for 15 customers and want to reprocess just them.
For each row in this workbook where column B says 'ineligible — open invoice', re-check the customer's eligibility in ProAbono and attempt to anonymize if they now qualify. Update column B with the new result.
When you need a summary for the data protection authority
Legal wants a one-page summary of how many were anonymized, how many are pending, and how many could not be processed.
Count the values in column B of this workbook. Write a summary table in column D: one row per outcome type ('anonymized', 'ineligible — active subscription', 'ineligible — open invoice', 'not found'), showing the count of each. Add a "Total processed" row at the bottom.
The pattern: instead of checking and logging 80 customers one at a time in the ProAbono UI, you run the whole batch from a single prompt and the log comes back to column B.
Try It
Get the 7-day free trial of SheetXAI and list your GDPR customer references in column A, then ask it to process each row against ProAbono's anonymization endpoint. The ProAbono integration is included in every SheetXAI plan. For related workflows, see how to bulk-register ProAbono customers from an Excel workbook or the ProAbono in Excel overview.