The Scenario
A webhook started firing three weeks ago from a Bubble automation, dropping project IDs into an Excel workbook log. Nobody set up a handler to capture the full record alongside each ID — just the ID landed. Now there are 60 rows of raw IDs and a customer success director who needs the project name, current status, owner, and deadline for each one to prep for a renewal conversation happening in 90 minutes.
You could query each ID individually in Bubble's UI. That's 60 separate lookups, 60 copy-paste operations, and a race against a clock that is not on your side.
The bad version:
- Open Bubble, use the Data tab to search for the first ID, copy the Name and Status fields, paste them into row 2 of the workbook, go back, search for the second ID, repeat — for all 60 rows.
- Write a Power Query formula that somehow hits the Bubble API per row, discover that Bubble's API requires authentication headers that Power Query's web connector can't send natively, abandon it, and lose 40 minutes.
- Ask the developer on your team to write a quick script to backfill the workbook, get told they're in a deploy freeze until tomorrow.
The renewal conversation is in 90 minutes. The cognitive cost of doing 60 individual Bubble lookups is not something your afternoon budget includes.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It reads the IDs already in your workbook, fetches each corresponding record from Project Bubble, and writes the full field details into the adjacent columns — without you querying anything one at a time.
Look up each ID in column A against the Bubble 'TeamMembers' data type and populate this Excel sheet with the record's display name, email, and creation date in the next three columns
What You Get
- Columns B through E populated for all 60 rows in a single pass.
- Name, Status, Owner, and Deadline written exactly as stored in Bubble — no reformatting needed.
- Any ID that returns no match gets a "Not found" note in column B so you know which records to investigate separately.
- The workbook is ready to share in the time it took you to write the prompt.
What If the Data Is Not Quite Ready
Some IDs in column A are malformed or have trailing whitespace from the webhook
For each ID in column A, trim any whitespace, then fetch the record from the Bubble 'Projects' data type and fill Name, Status, Owner, and Deadline into columns B through E — flag any ID that returns no match with 'NOT FOUND' in column B
You need fields from a related data type — the Owner field in Projects stores a TeamMember ID, not a name
For each record ID in column A, fetch the project from the Bubble 'Projects' data type and get the Name, Status, and Deadline into columns B, C, and D. Then look up the Owner ID against the 'TeamMembers' data type and write the member's display name into column E
You want to add a derived field alongside the backfill — days since the project was last updated
For each Bubble record ID in column A, fetch the full record from 'Projects' and write Name, Status, Owner, Deadline into columns B through E — then calculate how many days have passed since the record's last_updated field and write that count into column F with the header 'Days Since Update'
Full enrichment plus a priority flag in one pass
For each ID in column A, fetch the record from the Bubble 'Projects' data type, fill Name, Status, Owner, and Deadline into columns B through E, and in column F write 'URGENT' if Status is 'At Risk' or if Deadline is within 7 days of today — otherwise leave column F blank
Run the backfill and the conditional flag in a single prompt. SheetXAI resolves both inline.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your Bubble record IDs are sitting unresolved, then ask it to backfill whatever fields you need. Also useful: Build a Filtered Bubble Data Snapshot in an Excel workbook and the full Project Bubble overview.