The Scenario
You are a platform engineer at a recruiting tech company. Today your company ran 60 automated interview sessions, each with a Recall.ai bot. It is 4 PM and three candidates have already emailed asking why their session "felt broken." You need to know which bots failed, what the error codes are, and which sessions need to be rescheduled — before the end-of-day standup at 5 PM.
The bad version of the next hour:
- You open the Recall.ai dashboard
- You scan through 60 bot entries one by one, looking for red status indicators
- You find 4 failures and note bot ID, meeting URL, and error code in a scratch document
- You lose track of whether you checked all 60 entries or stopped at 57
- You walk into standup with "I think there are 4 failures but I'm not sure."
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that pulls the full bot list from Recall.ai and surfaces failures in one table.
Open the SheetXAI sidebar and type:
List all Recall.ai bots in my workspace and write bot ID, meeting URL, current status, and error code into my workbook. Flag any bot with a failed status in a separate column.
SheetXAI calls the Recall.ai bots list endpoint, retrieves all 60 bots, and writes the status table. You see every failed bot, its error code, and its meeting URL in one view — ready for triage before standup.
What You Get
A bot status dashboard covering your full workspace:
- Column A — bot ID
- Column B — meeting URL
- Column C — current status (joining, in_call, done, failed, etc.)
- Column D — error code (if any)
- Column E — failure flag
Failed bots are immediately visible. You can sort column E to bring all failures to the top.
What If the Data Is Not Quite Ready
Bot status dashboards need context to be actionable. SheetXAI adds that context inline.
When you only want the failures, not the full list
List all Recall.ai bots in my workspace. Write into my workbook only bots with a status of "failed" or "error," with bot ID, meeting URL, status, and error code in columns A through D.
When you want to see bots that are still in-progress, not just failed
List all Recall.ai bots created today in my workspace. Write bot ID, meeting URL, status, and creation time into columns A through D. In column E, flag any bot that is still in a non-terminal state (not "done" and not "failed") and was created more than 90 minutes ago.
When you want to group failures by error code for pattern analysis
List all Recall.ai bots in my workspace that have a failed status. Group them by error code and write a summary table with error code, count of bots with that error, and a sample meeting URL in columns A through C. Then write the full failure list below the summary.
When you need the full workspace audit: status, error, duration, and transcript availability
List all Recall.ai bots in my workspace created today. Write bot ID, meeting URL, status, error code, and creation time into columns A through E. For any bot with status "done," also check whether a transcript is available and write TRUE or FALSE into column F. For any bot with status "failed," write "N/A" in column F.
The pattern: pull the workspace state in one prompt, then add the triage logic on top of it in the same instruction.
Try It
Get the 7-day free trial of SheetXAI and open any workbook, then ask it to pull the full bot status list from your Recall.ai workspace. The Recall.ai integration is included in every SheetXAI plan. For cost analysis on top of this data, see how to pull billing usage for cost reconciliation or the Recall.ai in Excel overview.