The Scenario
A handoff note lands in your inbox. The ops analyst who built the team utilization dashboard left last month, and nobody took over the Roam meeting export that fed it. The dashboard has been showing stale data for three weeks. Your manager noticed.
The underlying data — all Roam meetings from the past month — needs to get into an Excel workbook. That workbook feeds a Power BI report. The report goes to the department head on Monday.
The bad version:
- You find Roam's meeting API docs and realize you need to paginate through results if there are more than 100 meetings in the date range.
- You write a quick script to call the endpoint, but the response schema has rooms nested inside participants and you spend an hour figuring out how to flatten it into tabular columns.
- You get the data into the workbook, but the timestamps are in milliseconds epoch format. Power BI's date filter doesn't recognize them. You add a calculated column to convert, then realize the original workbook had those columns in a different order and you have to update the Power BI query.
This is supposed to be a data pull, not a debugging session.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It talks to Roam's meeting API, flattens the response, and writes the data into the workbook in the shape you describe — including timestamp formatting.
Fetch all Roam meetings from the past month into my Excel 'Meeting Log' sheet — include meeting ID, start timestamp, duration in minutes, and list of participant addresses
What You Get
- One row per meeting in the 'Meeting Log' worksheet
- Meeting ID in column A, start time in column B (human-readable datetime), duration in minutes in column C, participant email addresses as a comma-separated list in column D
- Paginated automatically — if there are 200 meetings, all 200 land in the workbook
- Start times formatted as readable datetimes, not epoch milliseconds
What If the Data Is Not Quite Ready
You need room name instead of participant list
List all Roam meetings from the past 30 days and write meeting ID (A), room name (B), start time (C), end time (D), and participant count (E) into the Excel 'Meeting Log' worksheet.
The workbook already has older records and you only want the new ones appended
Fetch all Roam meetings from the past 30 days. Check column A of the Excel 'Meeting Log' worksheet for existing meeting IDs and only append rows for meetings whose ID doesn't already appear there.
You want to filter to meetings that lasted more than 15 minutes
Pull all Roam meetings from the past month. Only write rows where the meeting duration is greater than 15 minutes. Columns: meeting ID (A), room name (B), start time (C), duration in minutes (D), participant count (E) into the Excel 'Meeting Log' worksheet.
Full utilization report: pull meetings, calculate total hours per room, and write a summary sheet
Fetch all Roam meetings from the last 30 days into the Excel 'Meeting Log' worksheet — meeting ID (A), room name (B), start time (C), duration in minutes (D). Then in a separate worksheet called 'Room Summary', write each unique room name and its total meeting minutes for the month.
One prompt builds both the raw log and the summary — no pivot table setup required.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook that feeds your team's utilization reporting, then ask it to pull the Roam meeting history. If you're also auditing who's in Roam during this review cycle, the user roster export spoke runs the same pattern against user data.