The Scenario
A six-month contractor engagement just wrapped. Twenty-five people were on the project group — a sensitive Roam channel with access to planning documents and internal communications. Their offboarding paperwork is done. Their Roam user IDs are in an Excel workbook. The one thing still open is removing them from the group.
You find out about this three days after the engagement ended. The project manager assumed IT handled it. IT assumed the project manager handled it.
The bad version:
- You navigate to the group in Roam's admin console and start removing members one by one. Each removal is a separate confirmation click.
- Twelve removals in, you realize the console only shows 20 members at a time and you're not sure you have the right group — there are two groups with similar names. You pause to double-check.
- You finish 22 of the 25, lose count, and can't easily verify the final state without re-exporting the full member list and comparing it to the workbook.
Twenty-five contractors with lingering access to an internal channel is the kind of thing that comes up in a security review at the worst possible moment.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the list of Roam user IDs and sends the group removal calls for every row — the group ID comes from the workbook itself.
Take the 25 Roam user IDs in my Excel 'Access Revocation' sheet and remove each one from the group ID in cell E1
What You Get
- Each user ID in the worksheet gets a SCIM PATCH request removing them from the group in cell E1
- The result status writes back next to each row — "Removed" for success, an error note for failures
- Failures — user not in the group, group ID mismatch — get flagged so nothing is silently skipped
- Cell E1 can be updated to a different group ID if you need to run the same removal against a second group
What If the Data Is Not Quite Ready
Some contractors are in multiple groups and need to be removed from all of them
For each user ID in the Excel 'Access Revocation' worksheet, remove them from all group IDs listed in cells E1, E2, and E3. Write a summary of which groups each user was removed from in the adjacent column.
You want to verify they're actually in the group before attempting removal
For each user ID in the Excel 'Access Revocation' worksheet, check whether they are a member of the group ID in cell E1. Write 'In Group' or 'Not In Group' in the status column. Then remove only those marked 'In Group' and update the status to 'Removed'.
The group ID isn't known — you only have the group display name
Look up the Roam group ID for the group named in cell E1 of the Excel 'Access Revocation' worksheet. Then remove every user ID in column A from that group and write the result status in column B.
Full cleanup: remove from group, deactivate accounts, and log everything
For each user ID in column A of the Excel 'Access Revocation' worksheet: remove them from the group ID in cell E1, deactivate their Roam account by setting active=false, and write the outcome of both steps in columns B and C respectively.
Two operations, one prompt — removes group access and closes the account in the same pass.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook your security or project team uses to track contractor offboarding, then ask it to clear the Roam group access. You might pair this with the user deactivation spoke to close both steps in one session.