The Scenario
Your facilities team just finished a 300-asset physical audit across three warehouses. Every asset's location was re-surveyed with GPS, and the updated coordinates are in an Excel workbook — asset_id in column A, latitude in column B, longitude in column C. SafetyCulture still shows the old locations from when the assets were registered two years ago. Before the next inspection round, every record needs to reflect where things actually are.
The team lead asked if it could be done "by end of week." It's Wednesday.
The bad version:
- Open SafetyCulture's asset detail for the first asset_id, navigate to the location field, and type in the new latitude and longitude.
- Save and move to the next asset.
- Realize at asset 47 that you've been entering coordinates in lat/lon order but some asset types expect lon/lat, and now you need to verify every previous entry.
Three hundred manual location updates in a UI is a two-day task with a real probability of coordinate transposition. Neither outcome is acceptable.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It reads your asset IDs and GPS coordinates and pushes the location update to SafetyCulture for every row — writing the result back so you know what landed.
Open the SheetXAI sidebar and paste this:
Read the 300 asset IDs and GPS coordinates from my Excel sheet and bulk-update each asset's location in SafetyCulture, recording the update result in column E.
What You Get
- A location update sent to SafetyCulture for every asset_id in column A.
- Column E updated with "updated" for each success, or the specific error message for any that fail.
- Failed rows are easy to reprocess once you fix the underlying data — column E tells you exactly which ones need attention.
What If the Data Is Not Quite Ready
Some rows have blank coordinates because the surveyor missed them
For rows where column B or column C is blank, skip the update and write 'skipped - no coordinates' to column E. For all other rows, update the SafetyCulture asset location and write 'updated' or the error.
The coordinates have too many decimal places for SafetyCulture's API
Round all latitude values in column B and longitude values in column C to 6 decimal places before sending the location updates. Write the result to column E.
You need to update only the assets at a specific site
Update SafetyCulture asset locations only for rows where column D contains site_id [your-site-id]. For other rows, write 'skipped - wrong site' to column E.
Full post-audit location sync in one shot
Skip rows where column B or C is blank (write 'skipped - no coordinates'), round coordinates to 6 decimal places, update SafetyCulture asset locations for all remaining rows, write 'updated' or the error to column E, and at the bottom write a summary: total updated, total skipped, total failed.
The asset register in SafetyCulture reflects where things actually are.
Try It
Get the 7-day free trial of SheetXAI and open your post-audit GPS survey workbook — then ask it to sync asset locations to SafetyCulture. When you're done, see how the same workflow handles bulk-creating assets or check the SafetyCulture integration overview.