The Scenario
You are a payroll admin. Bi-weekly payroll runs on Friday. It's Wednesday afternoon and you still need to pull timesheet records for 200 hourly workers from SAP SuccessFactors — including overtime and on-call entries — before you can hand off to the payroll processor. You've done this run fourteen times this year. It takes the same amount of manual effort every time.
The bad version:
- Open Time Sheet in SuccessFactors, configure the period filter for the current pay period, select all 200 employees.
- Wait for the export — SuccessFactors times out the first time, re-run.
- Open the CSV: overtime hours are in a separate column from regular hours, on-call entries have a different allowanceType field structure, and the export has one row per time entry rather than one row per employee per day. You need to pivot before the payroll processor can use it.
Fourteen times this year. The pivot is never fun on Wednesday afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. Through the SAP SuccessFactors integration, it pulls timesheet records for the pay period directly into the structure your payroll processor needs.
Fetch all SAP SuccessFactors employee timesheet records for the last pay period and write userId, date, hoursWorked, overtimeHours, and allowanceType into this workbook
What You Get
- One row per employee per day in Sheet1.
- Columns: userId (A), date (B), hoursWorked (C), overtimeHours (D), allowanceType (E).
- Scoped to the last pay period — no prior-period entries mixed in.
- Any employee with no entries for the pay period gets a row with zeros so the payroll processor knows they worked zero hours rather than wondering if the data is missing.
What If the Data Is Not Quite Ready
The payroll processor needs employee name alongside the ID
Fetch all SAP SuccessFactors timesheet records for the last pay period, resolve userId to fullName, and write userId, fullName, date, hoursWorked, and overtimeHours into this workbook
On-call entries need to be separated into their own tab
Fetch all SAP SuccessFactors timesheet records for the last pay period, write all records into Sheet1, then copy only rows where allowanceType is "On-Call" into Sheet2 and summarize on-call hours by userId
Overtime threshold needs a flag
Fetch all SAP SuccessFactors timesheet records for the last pay period, write userId, date, hoursWorked, and overtimeHours into this workbook, then summarize by userId in Sheet2 showing totalRegularHours, totalOvertimeHours, and flag anyone with over 20 overtime hours in column D as "Review"
Full payroll prep in one prompt
Fetch all SAP SuccessFactors timesheet records for the last pay period, write userId, fullName, date, hoursWorked, overtimeHours, and allowanceType into Sheet1, then create a Sheet2 summary with one row per employee showing totalHours, totalOvertime, totalOnCall, and a flag in column E if totalOvertime exceeds the 20-hour threshold
Hand off to the payroll processor on Wednesday instead of Thursday.
Try It
Open your payroll prep sheet in Excel workbooks and get the 7-day free trial of SheetXAI. Ask it to pull timesheet records from SAP SuccessFactors for the current pay period into Sheet1. The same pull that used to take an afternoon now takes one prompt.