The Scenario
It's the last Friday of the month and your account manager inbox currently has four unread messages from clients asking for their monthly report.
You are a digital agency account manager. Your agency manages twenty client websites. The monthly report goes out on the last business day and always includes a current screenshot of each client's homepage — a simple visual confirmation that the site is live, looking right, and hasn't changed in ways the client didn't expect.
You have the client URLs in column A of an Excel workbook. Column B is empty. Column C should have today's date next to each captured screenshot so it's clear when the snapshot was taken.
The bad version:
- Open Screenshot.fyi, paste URL, wait, copy link, paste into B2, type today's date into C2, move to the next row. For twenty clients.
- Notice halfway through that you typed the date wrong in row 6 because you were going too fast. Go back and fix it.
- Finish the captures, export to PDF for the report, realize Screenshot.fyi served a cached version of client seven's site that doesn't reflect the redesign they launched last Tuesday. Now you're re-running that one manually anyway.
This report goes to clients who pay monthly retainers. It needs to look like something you put effort into — and right now you are putting effort into the wrong part of it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the data you're looking at, understands column structure, and talks to Screenshot.fyi on your behalf — capturing, logging, and timestamping in a single pass.
Open the SheetXAI sidebar and paste this prompt:
For each client website URL in column A of my Excel workbook, take a screenshot using Screenshot.fyi and write the screenshot URL into column B — then add today's date in column C for each captured screenshot
What You Get
- Column B gets the Screenshot.fyi image URL for each client's homepage, one per row.
- Column C gets today's date stamped into the corresponding row at the time of capture.
- Any failed captures surface with an error note in column B rather than leaving the cell blank — so you know before you send the report.
- All twenty rows, done in one pass.
What If the Data Is Not Quite Ready
Some clients have multiple URLs that need screenshots — subdomain and main domain both
For each URL in column A, capture a full-page screenshot using Screenshot.fyi and write the image URL into column B — if a row has a second URL in column D, capture that too and write its screenshot URL into column E, then stamp today's date in column C for all captured rows
A client paused their contract this month and should be excluded from the report
Screenshot all URLs in column A using Screenshot.fyi, but skip any row where column B already says "PAUSED" — write the image URL into column C and today's date into column D for each completed capture
The client name column has inconsistent formatting that needs to be cleaned before export
Clean the client names in column B — trim whitespace, title-case each name — then screenshot each URL in column A using Screenshot.fyi, write the image URL into column C, and stamp today's date into column D
Full end-of-month pipeline: capture, timestamp, flag issues, prep for export
Screenshot every URL in column A using Screenshot.fyi, write the image URL into column B and today's date into column C — if a capture fails, write "ERROR" into column B and "needs recheck" into column D — then sort the worksheet so error rows appear at the top
One prompt, one pass. The report is ready for export.
Try It
Get the 7-day free trial of SheetXAI and open your client tracking Excel workbook the next time monthly reports are due. Ask SheetXAI to screenshot every URL and timestamp the results — and see the bulk URL capture spoke if you need to start from a raw URL list with no metadata yet.