The Scenario
You took over management of a SendFox account that's been running for three years under a previous operations lead. Nobody left documentation. You open the account and see a list panel with what looks like dozens of entries — some named clearly, some named with internal codes that mean nothing to you now, some clearly duplicates of each other. Your first task before touching anything is to get a complete inventory into Excel so you can have a structured cleanup conversation with the team.
The bad version:
- Click through the SendFox lists UI page by page, copy each list name and contact count into an Excel cell.
- Wonder if you've hit all the pages or if there are more lists lurking behind pagination you didn't scroll to.
- End up with a table you're not confident is complete, which means the cleanup conversation is going to have an asterisk on every decision.
You're supposed to be diagnosing the account structure, not doing manual data entry from a UI.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It connects to SendFox, pulls every list in the account including paginated results, and writes a complete inventory table into the workbook.
List all SendFox lists and paste them into this Excel sheet — list ID, list name, and number of contacts — pulling all pages until complete.
What You Get
- One row per list: list ID, name, and contact count in columns A, B, and C.
- All lists retrieved — including older or less-active ones that might not appear on the first page of the UI.
- A verifiable total that you can cross-check against the SendFox account summary.
- A workbook you can share with the team to drive the consolidation conversation without anyone needing to log into SendFox.
What If the Data Is Not Quite Ready
You want to sort the inventory by contact count to prioritize the largest lists first
Fetch all SendFox contact lists, write list ID, name, and contact count into columns A, B, and C, and sort descending by contact count before writing.
You want to flag small lists as candidates for consolidation or deletion
Pull all SendFox contact lists and write ID, name, and contact count into columns A through C. In column D write "consolidate" for lists with fewer than 100 contacts and leave blank for larger ones.
You also want the list creation date to understand how old each list is
Fetch all SendFox contact lists and write list ID, name, contact count, and created date into columns A through D. Sort by created date ascending so the oldest lists appear at the top.
Full account audit for the team review
Pull all SendFox contact lists. Write ID, name, contact count, and created date into columns A through D. In column E write "large" for lists with 1000 or more contacts, "medium" for 100-999, and "small" for under 100. Write a total contact count across all lists into cell G1, a total list count into cell G2, and a count of "small" lists into cell G3.
The pattern: pull, classify, and summarize in one prompt so the inventory is ready for a real cleanup conversation, not just a raw list of names.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to pull a complete inventory of every SendFox list in the account. Once you know what you're working with, you can export contacts from the lists you're keeping or remove contacts from lists you're retiring.