The Scenario
The bank statement CSV arrived in your inbox at 8 AM on the first of the month. You import it into Excel — invoice ID in column A, payment date in column B, settled amount in column C, match flag in column D. Forty rows. The monthly close is today. Each of these payments needs to be booked against the matching sevdesk invoice before end of business.
The bad version:
- Open sevdesk, search for invoice ID from row 1 (by name, since sevdesk searches by contact name, not invoice ID directly), find the right invoice, click Book Payment, enter the date and amount, save.
- You get through 12 before a lunch meeting. When you come back, you're not sure which row you left off on. You book row 13 twice.
- End of day, 35 of 40 are booked. The remaining 5 are still open. The accountant asks why the close is incomplete. You look for the five you missed and find the double-booking instead.
Monthly close with 40 manual payment entries is not accounting work — it's data entry. And data entry at the end of a busy month is where errors live.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside Excel that reads your settlement data and calls sevdesk to book each payment directly.
Read my Bank Settlements sheet and call sevdesk book invoice amount for every row where column D says 'matched', using the invoice ID in column B and the amount in column C
What You Get
- Each matched payment booked against the correct sevdesk invoice in one pass.
- A status update in the workbook for each processed row — so you can see the complete picture without opening sevdesk.
- Any row that fails (invoice ID not found, amount rejected) gets an error note rather than a silent skip.
- The 40 bookings happen in one operation. No double-booking, no missed rows.
What If the Data Is Not Quite Ready
Date formats are inconsistent — mixing European and ISO date styles
Normalize column B of my Bank Settlements sheet — convert all date values to YYYY-MM-DD format — then for each row where column D says 'matched', book the payment in sevdesk using the invoice ID in column A, the cleaned date, and the amount in column C — write 'booked' in column E on success
You want to verify amounts match the invoice before booking
For each row in my Payments sheet, fetch the sevdesk invoice in column A and compare its gross amount to column C — if they match within 1 EUR, book the payment using the date in column B and write 'booked' in column D — if the difference exceeds 1 EUR, write the discrepancy amount in column D for review
The payments workbook has two worksheets — one for domestic payments, one for international
Book payments from both the Domestic Payments worksheet and the International Payments worksheet — in both cases the invoice ID is in column A, payment date in column B, amount in column C — book only rows where column D says 'matched' — write 'booked' in column E on each worksheet for successful bookings
Month-end kill chain: deduplicate, validate dates, book, and summarize
In my Bank Settlements sheet: flag any duplicate invoice IDs in column A with DUPLICATE in column E — then for all non-duplicate rows where column D says 'matched', book the payment using invoice ID in column A, date in column B, amount in column C — write 'booked' in column E, and write the total amount booked into cell C1 when done
The deduplication prevents the double-booking problem before it starts, and the total in cell C1 gives you the reconciliation check in one line.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your bank settlement data lives, then ask it to book every matched payment into sevdesk. When the bookings are in, you can pull the full transaction ledger to verify what's reflected on the sevdesk side, or export open invoices to see what's still outstanding.