The Scenario
It's Thursday afternoon and an email arrives from HR: they need the full driver roster from Shipday by end of day for payroll processing. Names, emails, phone numbers, and active status. They want it in an Excel workbook they can share with the payroll vendor directly.
You're the fleet coordinator. You've been in Shipday all week but you've never exported the carrier list.
You click around the Shipday interface for ten minutes. There is a driver list — but exporting it as a clean workbook with the exact columns HR needs is not a one-click operation. You start copying from the screen.
The bad version:
- Open the Shipday carriers list, click the first driver, note the name, email, phone, and status, tab over to Excel, type them in. Close the driver modal, click the next driver.
- After 12 drivers you realize you're not sure if the "status" field you've been copying reflects current active status or some other state. You go back and check three of them.
- At driver 19 your browser session times out. You log back in, find your place, continue. HR sends a follow-up email asking for an ETA.
There are 47 drivers in the system. This is not a good use of a Thursday afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook context you're in and uses its Shipday integration to fetch the full carrier list and write it wherever you point it — one prompt, full roster.
Paste this into the sidebar:
Pull the full Shipday carrier list into my HR Roster Excel sheet and highlight any row where the driver status shows as inactive
What You Get
- One row per Shipday carrier, written into the HR Roster worksheet.
- Name, email, phone number, and current status in separate columns.
- Inactive rows highlighted automatically so HR can see the distinction without filtering the column.
- The full carrier list — not a paginated subset — pulled in one operation.
What If the Data Is Not Quite Ready
Payroll vendor needs the phone number in a specific format
The vendor's import expects ten-digit digits-only phone numbers. Shipday has them stored with formatting.
Pull all Shipday carriers into my HR Roster worksheet with columns for name, email, phone number, and status — clean the phone number column to digits-only format before writing it in — highlight inactive rows
You need to cross-reference against an existing internal list
HR has an internal employee tracker with driver IDs. You need to add the Shipday data alongside the existing rows by matching on email address.
Fetch all Shipday carriers and for each one, find the matching row in my Internal Roster worksheet where column C (email) matches — write the Shipday phone number into column D and Shipday status into column E for each match — flag any Shipday driver not found in the internal roster in a new worksheet called Unmatched
HR wants only active drivers in the main sheet, inactive in a separate tab
The main payroll run only covers active drivers. Inactive ones go to a separate sheet for HR review.
Fetch all Shipday carriers and write name, email, phone, and status into my HR Roster worksheet for active drivers only — write inactive drivers with the same columns into a second worksheet called Inactive Drivers
Pull the full roster, flag inactive drivers, sort by name, and add a count header in one ask
HR wants the file print-ready: alphabetical, inactive rows highlighted, and total headcount at the top.
Fetch all Shipday carriers and write driver name, email, phone, and status into my HR Roster worksheet — sort alphabetically by name — highlight inactive rows in yellow — write the total active driver count into cell A1 and total inactive count into cell B1
HR gets a finished workbook, not a raw dump they have to sort and annotate themselves.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to pull your full Shipday carrier list with the columns your HR or payroll workflow needs. Also useful: bulk-adding new drivers from an onboarding workbook, and the hub overview on connecting Shipday to Excel.