The Scenario
You are an e-commerce operations manager. It is 2:15 PM and the carrier cut-off is at 4:00 PM. You have 30 pending orders in an Excel workbook on the Pending Orders tab, each with a different destination ZIP and package weight. You need the cheapest carrier and rate for each one before you can decide which labels to buy.
The bad version of this afternoon:
- You open the Shippo dashboard in one browser tab, your workbook in another
- You manually enter origin, destination, and weight for order one
- You read the rate results, note the cheapest, switch to the workbook, type it in
- You repeat this 29 more times
- You finish 30 minutes after the cut-off
- The orders sit until tomorrow.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads your order data and calls Shippo for you, so you do not have to touch the dashboard for each row.
Open the SheetXAI sidebar and type:
For each row in my Pending Orders tab, create a Shippo shipment from my warehouse address to the destination in column C with the weight in column D, then write the cheapest carrier name and rate into columns E and F.
SheetXAI reads the tab, creates a Shippo rate request for each row using your saved warehouse as the origin, and writes the cheapest carrier name and price into E and F across all 30 rows.
What You Get
A completed rate lookup across every pending order in the workbook:
- Column E — the name of the cheapest carrier for that row (USPS, UPS, FedEx, or others connected to your account)
- Column F — the dollar amount for that carrier's cheapest service on that shipment
- Skipped rows flagged — if a destination or weight is missing, SheetXAI writes "SKIPPED — incomplete data" instead of guessing
The results reflect live rates from your connected carrier accounts, not generic estimates. If you have negotiated UPS rates, those are what shows up.
Want to compare more than just the cheapest? Tell SheetXAI to write the top three carrier options per row instead, with service level and estimated transit days for each.
What If the Data Is Not Quite Ready
Most order exports are not perfectly clean. SheetXAI handles the cleanup and the rate lookups in the same prompt.
When destination addresses are in a single column instead of split fields
Your export has the full address in one cell, "123 Main St, Austin TX 78701," rather than split across separate columns.
Parse the full address in column C into street, city, state, and ZIP. Use those parsed fields to create Shippo shipments for each row in the Pending Orders tab. Write the cheapest carrier and rate into columns E and F.
When some rows are missing package weight
A handful of orders have blank weight cells. You cannot get a rate quote without weight.
For rows in the Pending Orders tab where column D is blank, skip the Shippo rate lookup and write "MISSING WEIGHT" into column E. For all other rows, create a Shippo shipment and write the cheapest carrier and rate into columns E and F.
When you want to filter to a specific carrier
Your contract requires USPS for all orders under 1 lb and UPS for everything over.
For each row in my Pending Orders tab, create a Shippo shipment using the destination in column C and weight in column D. If the weight is under 16 oz, write the cheapest USPS rate into column F. If it is 16 oz or more, write the cheapest UPS rate. Write the selected carrier name into column E.
When you need rate, carrier, transit days, and a purchase recommendation in one shot
Your ops manager wants a recommendation column so she can approve in one scan.
For each row in my Pending Orders tab, create a Shippo shipment from my warehouse to the destination in column C with the weight in column D. Fetch all available rates. Write the cheapest carrier, rate, and estimated transit days into columns E, F, and G. In column H, write "buy" if the rate is under $8 and transit days is 3 or fewer, otherwise write "review."
The pattern: instead of pulling rates and then building logic separately, you ask for both in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open any order workbook with destination addresses and package weights, then ask it to pull live Shippo rates for every row. The Shippo integration is included in every SheetXAI plan. For the next step, see how to purchase label transactions in bulk in Excel or the Shippo in Excel overview.