The Scenario
You're a marketing ops manager and your Short.io dashboard is cluttered. After a quarterly audit, you've identified 120 short links from a finished holiday promotion that should be archived — not deleted, but moved out of the active view. Their IDs are in column A of an Excel workbook that's been sitting on your to-do list for three weeks. Your manager asked about it again in this morning's standup.
The bad version:
- Open Short.io, navigate to the link list, search for each ID, find the archive option in the link's action menu, click it, confirm
- Repeat 120 times, realizing partway through that the Short.io search doesn't always return an exact match on ID when other fields contain similar strings
- Finish the task two hours later, only to find that the dashboard still shows some of the links because they were in a filtered view that cached before you started
Archive tasks are supposed to take ten minutes. When they take two hours, something is structurally wrong with the process.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the link IDs from column A, calls Short.io's bulk archive endpoint, and writes the confirmation back into column B.
Take all 120 link IDs in my Excel table and bulk-archive them in Short.io, then update the Status column to 'archived' for each row
What You Get
- All 120 links archived in a single bulk operation
- The Status column updates to "archived" for each successfully processed row
- Any link ID that returns an error (not found, already archived, permission issue) surfaces a note in the Status column for that row
What If the Data Is Not Quite Ready
Some links were partially archived by a team member last week
You're not sure how far they got, and you don't want to error on already-archived links.
Check the current status of each link ID in column A with Short.io before archiving — only archive the ones still in active status, and write the result into column B for every row regardless of outcome
Column A has blank rows from a messy export
The workbook was assembled from multiple team spreadsheets and has empty rows between batches.
Skip blank rows in column A, then archive all remaining valid Short.io link IDs using the bulk archive endpoint — write "archived" or the error reason into column B for each row that was processed
You also need to record the destination URL before archiving
Legal's retention policy requires a record of what each link pointed to before archival.
For each link ID in column A, first retrieve the destination URL from Short.io and write it into column B — then archive the link and write "archived" into column C
Full pre-archive documentation plus archiving in one prompt
For each valid Short.io link ID in column A, retrieve the destination URL into column B and the link title into column C, then archive the link and write "archived" into column D — flag any IDs that fail with an error note in column D
The dashboard is clean and the legal record is complete.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook with a batch of Short.io link IDs you're ready to archive — then ask it to process the whole list at once. Also see how to bulk-unarchive links when a seasonal campaign needs to come back, or pull click stats before archiving to document final performance.