The Scenario
End of month. Your payment processor flagged 150 refunds from the past 30 days — course cancellations, chargebacks, a handful of "I changed my mind" requests. You saved the refund report as an Excel workbook: column A has the email, column B has the refund date, column C has the order ID.
Every one of those 150 people needs to come off the "Active Members" list in Simplero before the next billing cycle communication goes out on Friday. If even one of them receives a renewal nudge, you have a support ticket and potentially a second dispute.
The bad version:
- Open Simplero, search the first email, navigate to their list memberships, find "Active Members," unsubscribe, confirm.
- Repeat 149 more times while the support queue fills up with unrelated tickets.
- Get 120 rows in and realize you've lost track of where you were because someone called you away.
You have until Friday.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the email column and calls Simplero to unsubscribe each contact from the specified list, writing the status back into the workbook as it goes.
Take all emails in my Excel table and remove them from Simplero list ID 9876 — report any that weren't subscribed in column D
What You Get
- Status fills in for each contact — "removed" for those who were subscribed, a distinct note for those who weren't.
- Contacts not found in Simplero are flagged separately.
- You have a complete audit trail before Friday's billing cycle communication.
What If the Data Is Not Quite Ready
Some emails have trailing whitespace from the payment processor export
Unsubscribe every email in column A from Simplero list ID 9876 — trim whitespace before the API call — write "done" or the error to column D
You also need to add a "refunded" tag at the same time
For each email in column A, unsubscribe from list ID 9876 and add the tag "refunded" to the Simplero contact — write "done" to column D where both succeed
Only process rows where column C says "full-refund"
For rows where column C is "full-refund," unsubscribe the email in column A from list ID 9876 — write the result to column E — skip all other rows
Normalize, filter, unsubscribe, tag, and confirm in one pass
Trim and lowercase column A, process only rows where column C is "full-refund," unsubscribe each from list ID 9876 and add the tag "refunded," write "done" or the error to column E, and put a count of successful removals in cell G1
One prompt, one pass, auditable before Friday.
Try It
Get the 7-day free trial of SheetXAI and open the refund export workbook. Ask SheetXAI to remove every affected contact from your active members list and hand you a status column before the billing cycle hits. See also: Bulk Subscribe Contacts to a List and the Simplero integration overview.