The Scenario
You are a DevOps lead. The billing review is next Tuesday and your finance director has asked you to identify idle Supabase projects to pause before the next cycle.
Your company runs twelve Supabase projects across three teams. You need: project name, ref, region, status, and creation date — in an Excel workbook, before the meeting.
The slow version:
- You log into the Supabase dashboard and click through each project
- You open Excel and type the details in by hand: twelve rows, four columns
- You mistype one ref ID and have to go back
- You cannot find the creation date for three projects — it is not visible on the project overview page
- You walk into the billing review with an incomplete inventory and get asked to follow up.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads your Supabase account directly and writes the full project inventory into the workbook, so you do not have to click through the dashboard or type anything by hand.
Open the SheetXAI sidebar and type:
List all my Supabase projects and write project name, ref ID, region, status, and creation date into this workbook — one row per project. Highlight any projects with status 'inactive' in yellow.
SheetXAI calls the Supabase API, retrieves all twelve projects, writes the inventory, and applies the conditional formatting.
What You Get
A complete project inventory ready for the billing review:
- One row per project — name, ref, region, status, creation date
- Inactive projects highlighted in yellow — visible at a glance
- All twelve projects — no dashboard clicking, no manual entry
You walk into the billing review with the full picture. The finance director can see which projects are idle. The conversation is about decisions, not about where the data is.
What If the Inventory Needs More Context
A raw project list is a starting point. SheetXAI can enrich and filter in the same prompt.
When you need to flag projects older than 90 days with inactive status
List all Supabase projects and write name, ref, region, status, and creation date into this workbook. In column F, flag any project created more than 90 days ago with status 'inactive' as "PAUSE CANDIDATE."
When you want projects grouped by team
Your twelve projects belong to three teams and the finance director wants to see the split.
List all Supabase projects and write name, ref, region, status, and creation date into this workbook. Add a Team column based on project name prefix: "alpha-" is Alpha Team, "beta-" is Beta Team, "shared-" is Shared Infra. Sort by team then by creation date.
When you need to count projects per region for capacity planning
List all Supabase projects and write name, ref, region, and status into this workbook. In cell F1, write a summary showing how many projects are in each region.
When you need the full picture in one shot
Inventory, region breakdown, and pause candidates across three tabs.
List all Supabase projects and write name, ref, region, status, and creation date into the Inventory tab. In the Summary tab, write a region breakdown showing project count per region and how many are inactive in each. In the Pause Candidates tab, list only projects that are inactive or were created more than 6 months ago.
The pattern: the prompt does the filtering and annotation, so the workbook is ready to share, not just ready to review.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook, then ask it to pull your Supabase project inventory. The Supabase integration is included in every SheetXAI plan. For related workflows, see how to audit database branches for stale environments or the Supabase in Excel overview.