The Scenario
An events manager created 15 post-event surveys in SurveyMonkey after last month's conference — one per workshop session. The survey IDs are in an Excel workbook because she tracked them as she built each one. Now she needs the shareable collector URL for each survey to paste into the follow-up emails going out tomorrow morning. Right now, each URL is buried two clicks deep inside SurveyMonkey for every survey.
The bad version:
- Open SurveyMonkey, go to survey 1, click Collect Responses, find the web link collector, copy the URL, switch to Excel, paste it into the right row, go back to SurveyMonkey, navigate to survey 2.
- Repeat 15 times across two browser tabs, hoping the paste lands in the right row each time.
- On survey 12, realize the collector shows as Closed instead of Open, and now you have to figure out whether to reopen it or create a new one before the emails go out.
The emails go out at 8 AM. It is 5 PM the day before. The URL collection should not be a two-hour tab-switching exercise.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the survey IDs from the workbook, fetches the collectors for each one from SurveyMonkey, and writes the URL back — no switching tabs.
Read the 'Survey IDs' Excel table and for each survey ID, get the SurveyMonkey collectors and write the collector URL and status into the CollectorURL and Status columns.
What You Get
- The active collector URL written into the CollectorURL column for each survey ID row.
- Collector status (open or closed) written into the Status column.
- Rows where no web link collector exists get NO WEB LINK in the CollectorURL column, so you know which ones need attention before the emails go out.
What If the Data Is Not Quite Ready
You only want to return open collectors — mark anything else as needing review
For each survey ID in the workbook, fetch SurveyMonkey collectors and write the URL of the first open web link collector into the CollectorURL column. If the collector is closed, write COLLECTOR CLOSED. If no web link exists, write NO WEB LINK. Write REVIEW NEEDED into the Status column for any row that is not a live URL.
Some rows in the survey ID column are blank — skip those
For each row where the survey ID column has a value, fetch SurveyMonkey collectors and write the first web link collector URL into CollectorURL and the status into Status. Skip blank survey ID rows and leave those columns empty.
You need all collectors for each survey, not just the first one
For each survey ID in the workbook, fetch all SurveyMonkey collectors and write each on a new row below the survey row, with survey ID in column A, collector URL in column B, and collector type (web link, email, etc.) in column C.
You need to fetch URLs, filter to open collectors, flag surveys with no open link, and build the email distribution table in one pass
For each survey ID in the workbook, fetch all SurveyMonkey collectors and write the first open web link URL into the CollectorURL column. Write CLOSED if the only collector is closed, NO WEB LINK if there are no web link collectors. Write REVIEW NEEDED into Status for any row that is not a live URL. Sort the workbook with REVIEW NEEDED rows first so the email team sees exactly what needs fixing before 8 AM.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook with your survey IDs, then ask it to fetch the collector URLs and write status back per row. For creating surveys from a workbook list, see the spoke on bulk survey creation. For the full SurveyMonkey overview, see the hub page.